Office Administrator/Bookeeper

Overview

Essential Contractors Inc. is looking for a reliable, organized, and detail-oriented Office Assistant / Bookkeeper to join our team. The ideal candidate will have experience in bookkeeping and accounting, preferably in the construction industry, with knowledge of Work in Progress (WIP) reports, bank reconciliations, GAAP, and tax compliance. .

Responsibilities

• Assist with preparing Work in Progress (WIP) reports and tracking job costs.
• Maintain accurate financial records and project documentation.
• Assist with accounts payable, accounts receivable, invoicing, and vendor payments.
• Help prepare financial reports and support month-end and year-end closing.
• Ensure financial records follow Generally Accepted Accounting Principles (GAAP).
• Assist with tax filings, tax compliance, and required financial documentation.
• Provide general office support, data entry, filing, and document organization.
• Communicate with vendors, employees, and outside accountants as needed.
• Record transactions, prepare journal entries, and maintain the general ledger using accounting systems and financial software.

Skills

• Previous bookkeeping or accounting experience required.
• Construction industry experience preferred.
• Knowledge of WIP reports, job costing, and construction accounting.
• Experience with bank reconciliations and financial reporting.
• Understanding of GAAP and tax compliance requirements.
• Proficiency in Microsoft Excel and accounting software.
• Strong organizational skills and attention to detail.
• Ability to work independently, manage multiple tasks, and meet deadlines.
• Good communication and problem-solving skills.Required: Bookkeeping or bookkeeper experience; accounting and finance experience; familiarity with accounting, double-entry bookkeeping, debits and credits, financial concepts, account analysis, and account reconciliation.
• Required: Experience with accounting software and systems, spreadsheets, payroll, accounts payable and receivable, bank reconciliation, and general ledger reconciliation.
• Preferred: Familiarity with Sage, Xero, or Quicken.

Pay: $23.00 - $27.00 per hour

Expected hours: 35.0 per week

Benefits:

• Health insurance

Work Location: In person