Office Administrator/Bookkeeper

Job Summary
We are seeking a dedicated and organized Bookkeeper to join our team. The ideal candidate will play a key role in ensuring the smooth operation of our office by managing administrative tasks, supporting staff, and providing excellent customer service. We’re currently seeking a highly organized and detail-oriented individual to join our growing team. This role is essential to keeping our operations running smoothly and ensuring our financials stay on track.

Key Responsibilities:

Administrative Duties:

• Serve as the first point of contact for calls, emails, and visitors
• Maintain project files, employee records, and office documents
• Order and track office and field supplies
• Schedule meetings, manage calendars, and assist with project logistics
• Support HR tasks such as timesheet collection and onboarding.

Bookkeeping Duties:

• Manage day-to-day bookkeeping using QuickBooks online & desktop.
• Process accounts payable and receivable, including vendor payments and client invoicing
• Reconcile bank and credit card statements monthly
• Assist with payroll processing and reporting
• Track job costs and assist with project financials
• Prepare monthly financial reports for management
• Manage daily office operations, including clerical duties and data entry tasks.
• Serve as the first point of contact for clients and visitors at the front desk, providing exceptional customer service.
• Handle incoming phone calls and manage phone systems effectively.
• Maintain accurate records and files, ensuring all documents are properly organized and easily accessible.
• Proofread documents to ensure accuracy and professionalism in all communications.

Requirements

• Proven experience in bookkeeping and office administration (2+ years preferred)
• Experience in the construction industry is a strong plus
• Previous experience as an Office Administrator or in a similar clerical role is preferred.
• Proficiency in data entry with strong attention to detail.
• Familiarity with QuickBooks is a plus.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to multitask effectively.
• Proficient in using standard office equipment and software applications.
• Ability to work independently as well as part of a team.

If you are a motivated individual who thrives in a dynamic environment, we encourage you to apply for this exciting opportunity to contribute to our team's success.

Job Types: Full-time, Permanent

Pay: $20.00-$28.00 per hour

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Flexible schedule
• On-site parking
• Vision care

Work Location: In person