Office Administrator/Construction Administration Coordinator

Position Overview

AEI-AE PC (AEI) is seeking an organized, proactive, and detail-oriented Office Administrator / Construction Administration Coordinator to provide administrative support for the firm’s daily office operations while serving as a central administrative resource for our Construction Administration (CA) services.

This position will have two primary areas of responsibility: Office Administration and Construction Administration Coordination. The successful candidate will help maintain an organized, professional, and efficient workplace while also managing the administrative flow of Requests for Information (RFIs), submittals, and other construction-phase documentation for AEI’s Architecture and MEPFP projects.

The Construction Administration component of this position is primarily an administrative and document-control role. Technical review and professional responses to RFIs, submittals, and other construction-related items will remain the responsibility of AEI’s Principals, Directors, Project Directors, Architectural and Engineering design staff and other technical staff. The Office Administrator / CA Coordinator will be responsible for ensuring these items are properly received, routed, tracked, followed up on, transmitted, and documented.

Role Objective

The overall objective of the Office Administrator/Construction Administration Coordinator is to create a reliable administrative infrastructure for AEI's office and project teams. By centralizing routine office administration and the administrative management of RFIs, submittals, and CA documentation, this position will help improve response times, reduce missed deadlines, maintain more complete project records, and allow AEI's Architects and Engineers to focus their time on technical review, project management, design, and client service.

AEI-AE PC is a regional architecture, engineering and interior design firm with offices in Media and Allentown, Pennsylvania, as well as Hamilton, New Jersey.

Pay: $27.00 - $38.00 per hour

Expected hours: 28.0 per week

Benefits:

• Flexible schedule

Work Location: In person