Office Administrator/Personal Administrator

Office Administrator / Personal Assistant

Oceania Consultants (Group Pty) Ltd | Brisbane, QLD
Casual or part-time | Initially home-based, transitioning to an office-based role

About us

Oceania Consultants is a client-focused engineering consultancy operating primarily across Australia and New Zealand, with project experience in North America and the Middle East.

Our expertise spans fire engineering, building services, mechanical engineering and construction engineering. We support projects ranging from residential and commercial buildings to ports, tunnels and energy infrastructure, providing practical solutions tailored to our clients’ needs.

About the role

We are looking for a proactive, organised and personable Office Administrator / Personal Assistant to support our directors and team with day-to-day administration, client communication and marketing activities.

The role will initially be home-based for approximately three to six months. Once our Brisbane office is established, it will transition to a fully office-based position, including reception duties. Applicants must be able to work from the Brisbane office following this transition.

You will help keep the business running smoothly, provide a professional and welcoming first point of contact for clients, and work independently with minimal supervision.

Key responsibilities

• Coordinate day-to-day administration, office supplies, equipment and office processes.
• Provide administrative and personal assistant support to the director and senior staff.
• Manage calendars, arrange meetings and assist with scheduling.
• Respond to telephone, email and website enquiries and coordinate follow-up with the appropriate team members.
• Welcome clients and visitors and manage reception duties once the office is established.
• Prepare and issue invoices, maintain billing records and follow up overdue payments professionally.
• Update the company’s LinkedIn page and website, and assist with marketing materials using tools such as Canva.
• Support business development through professional client follow-up and coordination of marketing activities.
• Maintain accurate records and help improve administrative processes as the business grows.

About you

You are dependable, approachable and comfortable balancing a variety of tasks. You take initiative, communicate clearly and remain calm and organised when priorities change.

You will bring:

• Experience in office administration, administrative support or a personal assistant role.
• Strong written and verbal communication skills and a customer-focused approach.
• A professional manner and a positive, supportive attitude as well as good presentation.
• Excellent organisational skills, attention to detail and time management.
• Confidence using Microsoft Office, email and calendar tools.
• Familiarity with Canva, LinkedIn and website content updates.
• Confidence speaking with prospective clients and supporting sales and marketing activities.
• The ability to work independently, exercise discretion and handle confidential information.
• Availability to transition from home-based work to our Brisbane office.

Experience in an engineering consultancy or another professional services business would be an advantage. Experience with invoicing, overdue payment follow-up and marketing tools would also be valued. Willingness to undertake occasional travel is a bonus.

How to apply

Please submit your CV and a brief cover letter outlining your relevant experience, availability and preferred weekly working hours to us.