Office Administrator/Receptionist

Office Administrator
US Tiger Securities, Inc.

Location: New York, NY
Work Schedule: On-site – 5 Days Onsite per Week
Employment Type: Full-time
Compensation: $65,000 – $75,000 per year

Role Overview
US Tiger Securities, Inc. is seeking a full-time Office Administrator to keep our New York office running smoothly and welcoming. This is an on-site, front-facing role responsible for reception, day-to-day office operations, vendor coordination, and the logistics behind office events. The ideal candidate is organized, personable, and proactive, with a professional demeanor and a hands-on approach to keeping the workplace well-stocked, well-run, and guest-ready.

Key Responsibilities

• Serve as the first point of contact at the front desk: greet and check in guests and visitors, and direct them appropriately.
• Answer, screen, and route incoming phone calls; receive and distribute mail, packages, and deliveries.
• Keep the pantry, kitchen, and office and stationery supplies fully stocked; monitor inventory levels and reorder as needed.
• Source, contact, and coordinate with vendors and service providers (office supplies, pantry, catering, facilities, and building management).
• Schedule and coordinate meetings, manage conference-room bookings, and support calendar and logistics needs.
• Plan and set up the logistics for office events, including coordination, catering, room setup, and vendor arrangements.
• Maintain a clean, organized, and professional office environment, and liaise with building management on facilities matters.
• Provide general administrative support, including filing, data entry, and preparing basic reports or presentations.
• Maintain polite and professional communication via phone, email, and in person.
• Handle ad hoc administrative and office-management projects as assigned.

Qualifications

• Bachelors degree, or equivalent experience.
• Prior experience in office administration, reception, or a related administrative role.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, multitasking, and time-management skills, with strong attention to detail.
• Strong interpersonal and communication skills, with a professional and welcoming demeanor.
• Ability to prioritize effectively, work independently, and handle sensitive information with discretion.
• Professional proficiency in English and Mandarin Chinese.

Preferred Qualifications

• Prior experience in a financial services or corporate office environment.
• Experience coordinating office events and managing vendor relationships.
• Familiarity with office-management, scheduling, or procurement tools.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Education:

• High school or equivalent (Required)

Language:

• Mandarin (Required)
• English (Required)

Location:

• New York, NY 10022 (Required)

Ability to Commute:

• New York, NY 10022 (Preferred)

Work Location: In person