Office Administrator/Receptionist

Office Administrator

Full-Time | Monday–Friday, 9:00am–5:00pm | Office-Based

Active Draping is seeking an experienced and highly organised Office Administrator to join our team and support the day-to-day operations of our busy events and draping business.

This is a hands-on administrative role that sits at the centre of our operations, helping ensure information flows smoothly between our sales team, office and installation crews.

The Role

Your responsibilities will include:

• Answering incoming phone calls and assisting with general enquiries
• Preparing and printing job sheets and documentation for upcoming events
• Communicating relevant job information from the sales team to installation crews
• Ensuring installers have the correct paperwork and information required for each job
• Being present for cross-hire collections and returns and assisting with associated paperwork
• Filing and maintaining accurate office records and documentation
• Taking and preparing meeting minutes
• General administrative and office support
• Assisting the team with day-to-day operational requirements as needed

About You

We are looking for someone who is organised, dependable and comfortable working in a busy environment where priorities can change quickly.

The successful candidate will have:

• Previous experience in an administration or office support role
• Experience using Xero
• Confident and professional phone communication skills
• Strong written and verbal communication skills
• Good attention to detail and organisational skills
• Confidence communicating information between different teams
• Good computer literacy and the ability to learn internal systems
• The ability to manage multiple administrative tasks and priorities
• A proactive approach and willingness to assist where required

Experience within the events, hire, logistics or similar operational industry would be highly regarded, but is not essential.

Hours & Location

This is a full-time, office-based position working Monday to Friday, 9:00am–5:00pm.

Due to the operational nature of the position, including coordinating paperwork with our installation teams and facilitating cross-hire collections and returns, this role cannot be performed remotely and there is no work-from-home component.

About Active Draping

Active Draping provides professional event draping and installation services across Melbourne and surrounding areas. Our office team works closely with sales, suppliers and installation crews to deliver events smoothly from planning through to installation and pack-down.

We are looking for someone who enjoys being the organised person behind the scenes and takes pride in keeping an office and operations team running smoothly.

To apply, please submit your resume along with a brief cover letter outlining your relevant administrative experience and experience using Xero.

Pay: $30.00 – $34.00 per hour

Expected hours: 40.0 per week

Work Location: In person