Office Administrator/Receptionist

Job Summary
We are seeking a highly organized and professional Office Administrator to oversee daily office operations and support our team. The ideal candidate will possess strong administrative, clerical, and communication skills, with experience in supervising staff and managing office systems. This role requires a proactive individual capable of multitasking in a fast-paced environment, ensuring smooth workflow and efficient vendor management.

Duties

• Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Oversee human resources functions such as onboarding, training & development, and employee record keeping
• Handle bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and financial reporting
• Maintain accurate filing systems for documents, contracts, and vendor information
• Assist with payroll processing and ensure timely submission of employee hours and benefits administration
• Coordinate vendor management activities, including procurement and service scheduling
• Support team management by supervising administrative staff and facilitating effective communication across departments
• Organize meetings, prepare agendas, and manage scheduling to optimize office productivity
• Ensure adherence to office policies, procedures, and budget guidelines

Requirements

• Proven experience in office administration or related roles with strong clerical and organizational skills
• Supervising experience is preferred; ability to manage a team effectively
• Proficiency in QuickBooks, Microsoft Office Suite, and multi-line phone systems
• Excellent communication skills with professional phone etiquette
• Strong organizational skills with attention to detail in filing, record keeping, and vendor management
• Experience in human resources functions such as onboarding, training & development, and payroll processing
• Office experience combined with familiarity in bookkeeping or accounting is highly desirable
• Ability to handle multiple tasks efficiently while maintaining professionalism under pressure
• Prior experience in budgeting or financial oversight is a plus

Job Type: Full-time

Pay: $45,000.00-$48,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Paid time off
• Vision care

Ability to commute/relocate:

• Surrey, BC: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person