Office & Accounting Administrator

Sunset Electric Ltd | Vancouver, BC
Hybrid role | $30 per hour plus benefits

Sunset Electric Ltd is looking for an organised, detail-oriented Office & Accounting Administrator to support the financial and day-to-day operations of our electrical contracting business.

You’ll work closely with the owner and take responsibility for bookkeeping, invoicing, payroll administration, permit tracking, purchasing, and general office coordination. This role suits someone who is comfortable working independently, following up on outstanding items, and keeping accurate records.

The position is primarily work from home, with in-person meetings with the owner at a shared office space in downtown Vancouver one to two times per week.

Key responsibilities

Accounting and administration

• Manage day-to-day bookkeeping and maintain accurate financial records
• Prepare and send customer invoices, track payments, and follow up on overdue accounts
• Process supplier invoices, expenses, and payments
• Reconcile bank and credit card accounts
• Process biweekly and monthly payroll and related administration
• Prepare financial reports and information for the owner
• Manage correspondence with customers, suppliers, and other business contacts
• Provide general administrative support and help keep office processes organised

Permits

• Prepare and submit permit applications using technical information provided by the owner and electricians
• Organise permit documents and track applications, inspections, and outstanding items
• Maintain a register of operating permits, including renewal dates and required actions
• Coordinate renewals and follow up with the relevant authorities as needed

Purchasing

• Source materials and equipment from suppliers the company does not regularly use
• Request pricing, confirm availability and delivery dates, and coordinate purchases with the owner and field team
• Track orders and follow up on delays or discrepancies

About you

You are reliable, highly organised, and attentive to detail. You can manage several tasks at once, meet deadlines, and handle confidential financial information professionally. You communicate clearly with customers and suppliers and are comfortable taking ownership of administrative follow-up in a small business.

Experience with bookkeeping or accounting administration and proficiency with QuickBooks and Microsoft Office are preferred. Experience with permitting, purchasing, or working in a construction or trades business would be an asset.

Pay: $30 per hour plus benefits
Location: Work from home, with meetings one to two times per week in downtown Vancouver
Hours: 20–30 hours per week initially, with the role expected to grow to full-time.

Pay: $30.00 per hour

Benefits:

• Extended health care

Work Location: In person