Office & Accounting Coordinator

Office & Accounting Coordinator

We are looking for a dependable, organized Office & Accounting Coordinator to manage our daily billing, vendor payments, job costing, and front-office communication.

Responsibilities:

• Enter vendor invoices and receipts under the correct customer job
• Verify invoices for accuracy before payment
• Prepare checks and pay approved vendors
• Track job expenses and maintain accurate job-cost records
• Prepare and send customer invoices
• Apply customer payments to the correct account and job
• Monitor accounts receivable and follow up professionally with past-due customers
• Answer incoming phone calls and direct customers to the appropriate team member
• Maintain vendor records, customer files, and supporting documentation
• Communicate with project managers to obtain missing invoices, receipts, and job information
• Provide management with reports showing unpaid customer balances, upcoming vendor payments, and job profitability
• Assist with other administrative duties as needed

Qualifications:

• Experience with QuickBooks or similar accounting software
• Experience with accounts payable, accounts receivable, invoicing, or bookkeeping
• Strong attention to detail and organizational skills
• Comfortable making professional collection calls
• Good phone and customer-service skills
• Able to handle confidential financial information
• Construction or job-costing experience is preferred
• Dependable and able to complete work without constant supervision

Schedule: Full-time, Monday through Friday
Location: Springdale, Arkansas
Compensation: Based on experience

To apply, please submit your résumé along with a short description of your bookkeeping, billing, or construction-office experience.

Pay: $21.57 - $29.59 per hour

Expected hours: 40.0 per week

Benefits:

• Paid time off

Work Location: In person