Office & Admin Executive

Company Overview

XTransfer is a global B2B cross-border trade payment platform focused on making international payments simpler, safer and more accessible for SMEs. Founded in 2017, XTransfer connects businesses with global financial institutions and provides solutions including cross-border collections and payments, multi-currency accounts, foreign exchange (FX), and global settlement.

Role Overview

We are looking for a proactive and hands-on Office Administration professional to oversee the day-to-day operations of our office and ensure a safe, organized, and efficient workplace.

This role will manage a broad range of administrative responsibilities, including office facilities, vendor coordination, asset management, employee activities, procurement, expenses, and office renovation or relocation projects . The ideal candidate is highly organized, resourceful, and comfortable working independently to resolve operational matters and support employees across the business.

Job Responsibilities:

1. Responsible for the office environment and safety management, liaising with property management, cleaning, and other vendors to create a clean, tidy, safe, and efficient office environment;
2. Responsible for asset management, including asset issuance and recovery for onboarding and offboarding, repair and issue coordination, and asset inventory;
3. Responsible for the execution of employee activities, including environment setup, on-site organization and execution, and expense processing;
4. Responsible for office renovation and relocation, including site selection and survey, renovation follow-up, various procurement, and relocation delivery;
5. Responsible for handling various daily administrative tasks, such as minor procurement, office supplies distribution, travel Q&A, and expense payments.

Job Requirements:

1. Bachelor's degree or above, 2-5 years of administrative experience, able to accept short-term business trips in surrounding areas;
2. Strong execution ability, responsible, and able to efficiently and independently handle various issues.