Office & Administration Executive

Company Description Bytecenture Consulting Sdn. Bhd. is a global software engineering services and solutions company that helps leading organizations transform complex challenges into sustainable business value. With over 500 professionals across 10 countries in South Asia, Europe, the Americas, Japan, and China, Bytecenture supports clients through modern technologies and engineering best practices. The company delivers expertise in cloud, data analytics, embedded software, IoT, AI, machine learning, and other advanced tech domains. Bytecenture partners with industry-leading enterprises and Fortune 500 companies across sectors such as high-tech, internet, automotive, and semiconductor, offering opportunities to work on diverse, impactful projects.

About the Role

We are looking for a proactive and well-organized Office & Administration Executive to support our day-to-day office operations in Singapore. This role involves office administration, vendor coordination, expense and travel support, employee onboarding and offboarding coordination, and cross-functional collaboration with regional and headquarters teams.​

The ideal candidate is detail-oriented, resourceful, and able to manage multiple administrative tasks while ensuring smooth and efficient office operations.​

Key Responsibilities

1. Office Operations & Vendor Coordination​

• Oversee daily office operations and proactively identify and resolve office-related issues.​

• Coordinate with external vendors and service providers to ensure timely and effective support.​

• Maintain a well-organized and smoothly functioning office environment.​

2. Office Supplies & Asset Management​

• Manage office supplies procurement, inventory, and replenishment.​

• Maintain accurate records of office equipment and fixed assets.​

3. Finance & Expense Support​

• Coordinate with finance teams on vendor payments, expense claims, and reimbursements.​

• Follow up on expense-related queries and clarify cost ownership with relevant departments.​

• Assist with administrative budget tracking and expense documentation when required.​

4. Travel & Logistics Coordination​

• Arrange business travel bookings and related logistics.​

• Assist employees with travel expense claims and reimbursement processes.​

5. Employee Onboarding, Offboarding & IT Coordination​

• Support employee onboarding and offboarding administrative processes.​

• Coordinate with IT teams on device allocation, equipment returns, and remote-access support.​

6. Cross-functional Collaboration​

• Work closely with headquarters and regional teams across Administration, Finance, HR, IT, and business functions.​

• Facilitate communication and follow-up to ensure administrative tasks are completed efficiently.​

7. Calendar-driven & Ad-hoc Operations​

• Coordinate seasonal and annual activities, including holiday gifts, annual budget preparation, year-end events, and period-end closing support.​

• Maintain operational records, documentation, and administrative logs.​

• Handle other ad-hoc administrative and operational tasks as needed.​

Requirements

• Previous experience in office administration, office operations, or administrative coordination.​

• Strong organizational and time-management skills, with the ability to prioritize multiple tasks.​

• Good communication and interpersonal skills, with the ability to coordinate effectively across teams and external vendors.​

• Strong attention to detail and a proactive, problem-solving mindset.​

• Comfortable handling administrative records, expense documentation, and routine operational follow-ups.​

• Proficiency in Microsoft Office or Google Workspace.​

• • Ability to work independently while collaborating effectively with regional and cross-functional teams.