Office & Client Services Coordinator

Overview

We are seeking a dynamic and highly organized Office & Client Services Coordinator to join our team! This vital role ensures the smooth operation of daily office functions while delivering exceptional support to our clients. As the central point of contact, you will manage administrative tasks, coordinate client communications, and maintain an efficient office environment. Your proactive approach and excellent communication skills will help foster a welcoming atmosphere and streamline our operations, enabling us to deliver outstanding service and support to our clients and team members alike.

Duties:

The role will include assisting clients, answering calls and emails, conducting office tours, following up with prospective clients, assisting with new client move-ins, handling mail and packages, maintaining office records, coordinating meeting rooms, assisting with client accounts, and helping management ensure our centers continue to operate professionally and efficiently.

The right person will be:

✓ Friendly and professional
✓ Reliable and punctual
✓ Organized and detail-oriented
✓ Confident speaking with clients
✓ Comfortable with computers and email
✓ Able to multitask and prioritize
✓ A self-starter who does not need to be constantly supervised
✓ Comfortable handling different personalities professionally
✓ Willing to learn and take on additional responsibility as the company grows

Reliable personal transportation is required. Although South Pasadena will be the primary location, you will occasionally be required to travel to neighboring Suites For All centers within our local cluster during the workday.

Previous experience in customer service, office administration, leasing, property management, hospitality, or sales is helpful, but attitude, reliability, professionalism, and willingness to learn are extremely important to us.

We are looking for someone who wants more than just a job. We want someone who would like to become part of our team and grow with Suites For All.

Qualifications

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software and spreadsheets
• Excellent computer literacy including data entry, file management, and technical proficiency in office equipment
• Prior experience in customer service or front desk roles with strong phone etiquette and client communication skills
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Demonstrated ability to multitask efficiently while maintaining attention to detail and proofreading accuracy
• Strong time management skills with the ability to prioritize tasks effectively in a fast-paced environment
• Personal assistant or calendar management experience is a plus for supporting team schedules

Join us in creating a vibrant office environment where organization meets outstanding client support! This paid position offers an exciting opportunity to develop your administrative expertise while making a meaningful impact on our team’s success.

Pay: From $17.50 per hour

Expected hours: 40.0 per week

Work Location: In person