Office & Executive Assistant

Who you are

• Planning and organizing
• Flexibility and reliability
• Judgment and problem-solving
• Communication and negotiation skills
• MS Office package knowledge
• Basic understanding of AI Tools (i.e. Chat GPT, Gemini, etc.)
• Positive attitude and team player
• Open-minded and creative

What the job involves

• You will support the business by smoothly organizing and coordinating our Chicago Office, facility operations, and members of our Executive team. Provide high-level administrative support to our Office Staff by handling confidential information requests, arranging meetings, and handling ad hoc requests
• Ensure a safe and secure working environment for all employees
• Acting as the main point of contact for employees regarding most internal information, meeting coordination, and Chicago Office travel arrangements
• Supervises and coordinates overall administrative activities for the Chicago Office
• Being responsible and accountable for all expenditures, with monthly review with your manager of expenditures against the budget
• Coordinates internal events, team-building, summer/holiday parties, and catering for the Office
• Maintaining an accurate inventory of all office equipment and furniture, including evidence of necessary company assets
• Managing incoming and outgoing mail correspondence
• Greeting customers and visitors to the office, ensuring guests are comfortable and connected with the right office personnel
• Filing and organizing records and other important documentation
• Submitting work orders and scheduling repairs for general office space and equipment; being responsible for the repairs being done on time, within the budget, and correctly
• Complete and reconcile expenses for Pricefx Chief Officers and support in ad-hoc requests
• 21 Hours per week in the office is mandatory (Mon/Wed/Thurs)

Benefits

• Flexible Schedules
• Remote work opportunities & Casual dress codes
• Global Learning & Development
• Bring Your Own Device policy (Laptop/ Cell/ Home Office allowance)
• Free medical plan options
• Dental/Vision insurance
• 4% 401k match
• 20 paid days off
• 13 paid holidays
• Free life insurance policy
• 3 months paid paternity leave
• 25 days paid vacation
• Health insurance allowance
• Extra Pension contribution
• Travel Insurance
• 30 paid days off (Germany)
• Pension and insurance
• Travel insurance
• 25 days of vacation (Switzerland)
• Vacation premium (France)
• 1 paid day off for your birthday and working anniversary (France)
• 2 paid days off for Corporate Social Responsibility (France)
• Language courses (France)