Office and Executive Assistant

An opportunity to join the London office of an international Executive Coaching firm in a role with extensive responsibility. This role is suited to someone who enjoys working within a small, tight-knit and busy team but who can also work independently with confidence.

You will be the first point of contact for visitors and callers and responsible for the maintenance and care of the office. As an Executive Assistant, you will be supporting 2 busy but highly personable and approachable Executive Coaches in TPA. You will be responsible for coordinating complex diary and travel arrangements for your coaches as well as providing general office admin and support to the Operations Team.

In return you will be completely supported in your role, constantly learning new skills and be a part of a friendly team who are always willing to help each other.

KEY RESPONSIBILITIES

Office Assistant Responsibilities:

• Greet and welcome visitors to the coaching spaces, offer teas and coffees and inform the relevant member of staff of their arrival.
• Monitor and ensure that the office and coaching spaces are kept tidy and project a business-like image.
• Operate the main switchboard during office hours; receiving and transferring telephone calls, announcing callers, taking brief messages and passing these on.
• Arrange and accept deliveries by post or courier and inform the relevant member of staff of their arrival.
• Provide and maintain office supplies.
• Organise and collect lunch arrangements for the office and clients daily.
• Provide support to the Global Operations Team and contribute in other ways to the effective functioning of TPA as required and provide cover for other support staff when necessary.
• Contribute to team-wide communications and knowledge management and participate in organisation-wide events and discussions on related topics/projects.

EA Responsibilities:

• Extensive diary management for 2 executive coaches, with the opportunity to support more coaches after a successful probation period.
• Organising travel and accommodation.
• Extensive email correspondence.
• Formatting and typing presentations and other correspondence as required.
• Treating all information as confidential.
• Willing to occasionally work outside of office hours when required.

FURTHER DETAIL:

Essential Requirements:

• Experience of diary management and scheduling.
• Competent with all Microsoft Office packages.
• Must be able to reliably commute and work in London.
• Polite and confident telephone manner.
• Comfortable working under pressure for a demanding team.
• A warm team player who is extremely organised.
• Strong IT proficiency.
• Confident and professional communicator with all levels of seniority.
• Excellent standard of written English.

Desirable Qualities:

• Excellent multi-tasker.
• Exceptional attention to detail.
• Flexible.
• Committed to quality and accuracy.
• Great time-management skills.
• Ability to troubleshoot and resolve technical issues efficiently.

Benefits:

• Competitive salary and bonus system.
• Onsite training and support.
• Pension scheme.
• Health care.
• 25 days holiday per annum + bank holidays and time off between Christmas to New Year.
• Lunch paid for when in office.

SALARY

£30,000 p/a

Plus annual discretionary bonus.

Office hours – 09:00am-5:30pm. Hybrid role of 4 days in the office and 1 day working from home.

To Apply:

Please send an email with your CV attached to [email protected].

ABOUT THE PRESTON ASSOCIATES

The Preston Associates is a leading Executive Coaching firm which develops individuals, teams and organisations internationally. Founded in London in 2003, it now provides some of the most experienced and highly-qualified Executive Coaching consultants for clients in the UK and across the world. The company is managed from the Head Offices in Knightsbridge, London where a team of 6 operational staff are based full time.