Office & General Administration Lead

You will be responsible for the comprehensive operation of the office — from building management, equipment, and workplace environment to general administration. This role requires a systematic mindset, strong organizational skills, a good eye for aesthetics, and a service-oriented attitude.

KEY RESPONSIBILITIES

Manage the overall workplace environment, including facilities, equipment, cleanliness, office appearance, safety, and security.

1. Handle company documentation, contracts, payments, and other operational expenses.
2. Work closely with building management and suppliers providing products and services related to office operations.
3. Monitor and implement ESG initiatives, including environmental and social practices, while ensuring a high-quality and sustainable workplace environment.
4. Develop and manage office administration systems, including internal policies, procedures, document and record management, and logistics.
5. Coordinate and organize internal activities such as meetings, workshops, team bonding activities, company events, charity initiatives, and regular environmental programs.
6. Draft and issue internal administrative documents, announcements, policies, and office regulations.
7. Manage and track company assets, propose procurement plans, and identify opportunities to optimize operational costs.
8. Provide support to employees, facilitate cross-functional collaboration, and continuously improve the overall workplace experience.

REQUIREMENTS

1. 3+ years of experience in a similar role, preferably with experience in building management, office management, or co-working space operations.
2. Strong ability to manage operational systems, monitor tasks, and continuously improve processes.
3. Experience in planning, coordinating, and implementing ESG initiatives within an organization.
4. Excellent organizational and communication skills, with the ability to handle situations flexibly, thoughtfully, and professionally.
5. Proficient in office productivity tools, with strong skills in Google Workspace or MS Office. Experience with design software is a plus.
6. Proactive mindset, strong aesthetic sense, and a genuine interest in creating a well-organized, inspiring, and creative workplace.

WHY YOU'LL LOVE THIS ROLE

1. Be the person who shapes and brings the company's unique character to life through its workplace environment.
2. Work with a young, creative, and innovative team.
3. Have a voice in how the office operates and continuously improve the workplace based on your ideas and sense of style.
4. Competitive salary, negotiable based on your qualifications and experience.
5. Comfortable, dynamic, and friendly working environment with strong opportunities for career growth.
6. Full benefits including Social Insurance, Health Insurance, participation in the Trade Union, and annual leave.
7. Performance and company-policy-based bonuses.
8. Benefits for birthdays, periodic health check-ups, marriage, sickness, maternity, and other special occasions.
9. Bonuses for public holidays, Tet, and company events.
10. Periodic salary reviews in accordance with company policies.
11. Company uniforms and gifts for special company events and occasions.
12. Clear career development opportunities, along with training and maximum support for professional skill development.
13. Creative, sophisticated, and professional working environment.