Office and Operations Coordinator

Office & Operations Coordinator

Drut Kustom Welding & Fabrication Full-Time | Provo, UT | $18–$25/hour depending on experience

About the Position

Drut Kustom Welding & Fabrication is a growing structural and architectural steel fabrication company looking for an organized, dependable, and motivated Office & Operations Coordinator to join our team.

This is an important role within our growing company. You’ll work closely with ownership, project managers, employees, contractors, vendors, and customers to help keep our projects, people, purchasing, and day-to-day operations organized and moving forward.

This position is a great fit for someone who enjoys variety, likes learning how a business works, and wants to become an important part of a growing company.

You don’t need to know everything when you start. We’ll teach you our systems and processes. What matters most is that you’re dependable, organized, willing to learn, communicate well, and take pride in your work.

As Drut continues to grow, there will be opportunities to take on additional responsibility and grow with the company.

What You’ll Be Doing

Project & Operations Support

• Assist project managers with project needs and administrative tasks
• Order materials, hardware, and supplies
• Obtain and compare vendor pricing and quotes
• Coordinate material deliveries and pickups
• Maintain organized project folders and documentation
• Update project information in Smartsheet, Trello, Google Workspace, and other systems
• Track shop and office inventory and reorder supplies
• Help improve organization and efficiency throughout the company
• Assist management with special projects and operational needs

Accounting & Financial Support

• Assist with accounts receivable and accounts payable
• Process customer invoices and vendor payments
• Track employee hours, expenses, revenue, and company metrics
• Maintain accurate financial records
• Assist with workers’ compensation cost-code tracking and reporting
• Maintain tax-exempt forms and insurance documentation
• Help follow up on outstanding invoices and payments

Employee & HR Support

• Assist with new-hire paperwork and onboarding
• Set up employees in Busby and other company systems
• Track employee hours and attendance
• Maintain organized employee records
• Assist with workers’ compensation documentation
• Coordinate employee vehicle insurance documentation
• Help employees with administrative needs

Office & Administrative Support

• Manage and organize company emails and communications
• Communicate with contractors, vendors, insurance companies, employees, and customers
• Maintain company records and documentation
• Manage office supplies and general office needs
• Schedule meetings and maintain management reminders
• Coordinate travel arrangements and expenses when needed
• Assist with occasional errands and other administrative needs

What Your Day May Look Like

Every day will be a little different, which is part of what makes this position interesting.

You may start the morning reviewing emails and invoices, help a project manager order materials, coordinate a delivery, update project information, assist an employee, and work on a special project—all in the same day.

You’ll have a core set of responsibilities, but you’ll also have the opportunity to learn different parts of the business and take on more responsibility as you become familiar with our systems.

We’re looking for someone who can stay organized, prioritize what’s important, and keep things moving.

What We’re Looking For

Must Have

• Strong organizational skills
• Excellent attention to detail
• Strong communication skills
• Ability to prioritize and manage multiple responsibilities
• Dependable and consistent
• Strong follow-through
• Comfortable learning new software and systems
• Comfortable communicating with contractors, vendors, employees, and management
• Ability to handle confidential information
• Positive attitude and willingness to learn
• Strong sense of responsibility and accountability

A Plus

• Construction or manufacturing experience
• Welding or fabrication industry experience
• Administrative or HR experience
• Accounts payable/receivable experience
• QuickBooks experience
• Google Workspace experience
• Smartsheet or similar project management software
• Experience with purchasing and vendors
• Workers’ compensation or insurance experience

The Person We’re Looking For

We’re looking for someone who takes pride in their work and wants to be part of a growing company.

You don’t have to know everything on day one. We value attitude, reliability, work ethic, and willingness to learn just as much as experience.

The right person will:

• Take ownership of their responsibilities
• Stay organized and keep track of details
• Communicate clearly
• Ask questions when something isn’t clear
• Follow through on commitments
• Look for ways to improve processes
• Enjoy learning new things
• Work well with a team
• Be someone the company can rely on

If you enjoy being the person who helps keep things organized, solves problems, and makes the team more effective, we’d like to hear from you.

Why Work With Drut?

Drut Kustom Welding & Fabrication is a growing company with a strong team culture and an exciting future.

We work on everything from high-end residential steel and architectural projects to larger structural steel projects. As we grow, there will be opportunities for the right person to grow with us.

This position gives you the opportunity to:

• Learn how a growing construction and fabrication company operates
• Work directly with ownership and project managers
• Develop skills in accounting, purchasing, project coordination, and operations
• Take on additional responsibility as you grow
• Become an important part of the company’s continued growth
• Build a long-term career with a growing local company

Compensation: $18–$25/hour depending on experience and qualifications

Full-Time | Provo, UT

Pay: $18.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• Paid time off

Work Location: In person