Office and Operations Manager

Our client
Join a growing, owner-led landscaping business where the owners have built something great out in the field and now want the back office to keep pace.

The business has outgrown “we’ll sort the paperwork on Sunday night.” The owners want someone to take ownership of the admin so they can get back to clients, crews and growth.

There’s real appetite for systems, automation and AI, so if you’ve ever thought “there has to be a better way,” you’ll be backed to go and build it.
Flexible working from home and the office, with full-time, part-time or casual considered.

Role

Reporting to the two Co-Managing Directors, you’ll own finance and admin end to end. Around 70% is running the engine (AR, AP, BAS, payroll, procurement and executive support) and 30% is improving it through better processes, systems and reporting. That shifts toward improvement as things get automated.

Key to this role is the following:

• Raise progress claims and invoices in MYOB, and manage debtors and retentions.
• Process supplier and subcontractor invoices, check compliance and run the weekly payment run.
• Prepare BAS/IAS and TPAR with the external accountant, and manage tax, super and compliance deadlines.
• Run payroll for 14 staff under the Gardening and Landscaping Services Award.
• Manage purchasing, suppliers and plant and vehicle admin, and support both owners day-to-day.
• Set up offshore admin support and build monthly management reporting.
• Find the bottlenecks, then implement systems, automations and AI workflows to fix them.

Skills Required

• End-to-end experience across AR, AP, payroll and BAS.
• A track record of improving a process, not just operating one.
• Takes ownership and closes things out without being chased.
• Calm, practical and discreet with confidential information.
• Construction, landscaping or project-based business experience highly regarded.
• MYOB experience, or Xero with a willingness to learn MYOB.
• Modern award payroll experience, ideally in trades or field services.
• Strong Excel/Google Sheets skills and exposure to automation or AI tools.

Get in touchIf you are interested please contact [email protected]