Office & Operations Supervisor

About the role

We are looking for an organized and proactive Office & Operations Supervisor to oversee the day-to-day operations of our Kuala Lumpur office. This role will serve as the primary local contact for non-business operational matters and work closely with the Group headquarters.

Key Responsibilities

• Manage office facilities, leasing, vendors, procurement, property management, utilities, internet, insurance, office supplies, and equipment.
• Handle attendance, leave, onboarding and offboarding, employee records, benefits, and basic employee relations.
• Coordinate administrative processes related to EPF, SOCSO, and EIS.
• Implement headquarters policies, workplace discipline, meeting arrangements, team activities, and local administrative initiatives.
• Perform cashier duties, including petty cash management, initial expense claim review, payment-document preparation, invoice and receipt filing, and bank-document organization.
• Conduct monthly reconciliations with the Group Accountant.
• Coordinate operational matters with company secretaries, banks, property managers, insurers, government and regulatory authorities, tax agents, and auditors.
• Prepare documentation and provide on-site coordination for company, tax, labour, fire-safety, and other inspections.
• Escalate material exceptions, compliance matters, and employee issues promptly.

Requirements

• Diploma or Bachelor's degree in Administration, Human Resources, Business Administration, or a related field is preferred.
• 3–5 years of experience in office administration, operations, or HR administration, including at least 2 years independently managing office operations.
• Strong written and spoken communication skills in both English and Mandarin.
• Familiarity with basic Malaysian employment administration and EPF, SOCSO, and EIS procedures.
• Proficient in Microsoft Excel, Word, and PowerPoint.
• Strong sense of responsibility, confidentiality, judgment, execution, and ability to manage multiple priorities independently.

What we offer

We are committed to creating a supportive and engaging workplace where our employees can thrive. We offer competitive remuneration packages commensurate with experience and qualifications. As an Executive Assistant to the Chairman, you will have the opportunity to develop your professional skills whilst working in a dynamic environment at the senior management level. We provide ongoing professional development opportunities and encourage our employees to grow within the organisation. We maintain a professional workplace culture that values integrity, excellence, and teamwork.

What We Offer

• Competitive Salary

• EPF, SOCSO & EIS

• Annual Leave

• Career Advancement Opportunities

• Friendly & Supportive Working Environment