Office & Site Coordinator

We are seeking an organized and detail-oriented Site Coordinator to support our team across office and site operations in Dubai. The role involves administrative coordination, document management, data entry, and procurement follow-up to ensure smooth daily operations and effective communication between the site team, suppliers, and internal departments.

Key Responsibilities:

• Perform daily data entry and maintain accurate, up-to-date records.
• Organize, maintain, and archive project documents and files.
• Handle incoming and outgoing emails and correspondence.
• Prepare, update, and maintain Excel sheets, tracking logs, and reports.
• Prepare purchase requests and follow up on purchase orders.
• Coordinate with suppliers regarding quotations, material availability, and delivery schedules.
• Follow up on material deliveries and maintain records of quotations, invoices, and delivery notes.
• Coordinate between the office, site team, suppliers, and internal departments.
• Follow up on administrative and procurement requirements at both office and site levels.
• Ensure proper filing and documentation of all site-related transactions.
• Provide general administrative support to ensure efficient daily operations.

Requirements:

• Previous experience in administration or coordination; experience in the construction industry is preferred.
• Good working knowledge of Microsoft Excel, Word, and Outlook.
• Good English communication and written correspondence skills.
• Strong organizational skills and attention to detail.
• Ability to coordinate with suppliers and internal teams and follow up on pending tasks.
• Ability to manage multiple priorities and meet deadlines.
• Flexibility to work between the office and project sites in Dubai.

Pay: AED5,000.00 - AED6,000.00 per month

Application Question(s):

• How many years of experience do you have in administrative or coordination roles?
• How many years of experience do you have in the UAE?
• Do you have previous experience in the construction industry?
• If yes , How many years of experience do you have in the construction industry?
• Are you proficient in Microsoft Excel, Word, and Outlook?
• Do you have experience preparing purchase requests and following up on purchase orders?
• Do you have experience coordinating with suppliers and tracking material deliveries?
• Are you comfortable working between the office and project sites in Dubai? This is very important, as we mentioned, and will work between site and office as required by the role
• What is your current location?
• How many languages do you speak?
• What is your current salary?
• What is your expected salary?
• What is your notice period?

Work Location: In person