Office Assistant (Admin)

Job Opening: Office Administrator Company:

Location: Mumbai, Maharashtra, India

Key Responsibilities

• Welcome and assist visitors, clients, candidates, vendors, and other guests at the front desk.
• Handle incoming telephone calls and direct them to the appropriate person.
• Manage incoming and outgoing courier and postal activities.
• Maintain visitor records and other front-office registers.
• Receive, sort, and distribute incoming documents and correspondence.
• Handle day-to-day administrative activities and maintain office records, files, and documents.
• Monitor office supplies and coordinate timely procurement of stationery and administrative requirements.
• Coordinate with housekeeping, maintenance, internet/telephone providers, and building management.
• Ensure the office is consistently maintained in a clean, organized, and professional manner.
• Assist in arranging meetings, refreshments, and travel requirements.
• Provide administrative support to employees and coordinate attendance-related records.
• Support onboarding activities for new employees, including documentation and basic office arrangements.
• Coordinate with HR, accounting, and management for routine employee-related requirements.
• Assist in organizing internal meetings, events, celebrations, and employee activities.
• Maintain records of routine office expenses and manage petty cash.
• Collect, organize, and submit bills, invoices, receipts, and supporting documents to the accounts team.
• Track office-related payments and support basic coordination with banks and service providers.
• Provide administrative assistance to the Director and management team by scheduling meetings and maintaining calendars.
• Prepare basic reports, trackers, letters, and office documents as required.
• Take notes during meetings and follow up with internal teams on assigned administrative action items.

Mandatory Skills & Qualifications

• Excellent verbal and written English communication skills.
• Good knowledge and understanding of Microsoft Office tools (Word, Excel, and PowerPoint).
• Polite, professional, and capable of independently handling routine office responsibilities.

Education:

• Bachelor's (Preferred)

Experience:

• office admin: 1 year (Preferred)

Work Location: In person