Office Assistant / Administrative Assistant

Roles & Responsibilities

The position reports to the Admin Manager (Works) and is responsible for the routine administrative and commercial functions of the factory.

• Handle all routine factory office functions, including the commercial and administrative activities of the unit.
• Maintain time office records attendance, leave, overtime and shift records and provide monthly inputs to Head Office for payroll processing.
• Generate invoices and maintain related commercial documentation accurately and on time. Good working knowledge of MS-Excel is essential.
• Coordinate with Government departments such as GST and other statutory authorities, and ensure timely filing and upkeep of all factory compliance records and returns.
• Act as the day-to-day coordination point between the factory and the Mumbai Head Office on administrative and commercial matters.
• Oversee factory utilities electricity, water, DG, telephone and internet including meter readings, bill verification, payments and vendor follow-up.
• Supervise housekeeping, security and general upkeep of the factory premises, and coordinate with related contract agencies.
• Candidates residing in the Vapi / Silvassa / Valsad / Daman belt will be preferred.

Candidate Profile

• Any Graduate. Candidates preferably with a commerce background will have an advantage given the commercial content of the role.
• 6 to 8 years of experience in factory administration, time office or plant commercial functions in a manufacturing set-up. Candidates with lesser experience will be considered for junior positions.
• Sound working knowledge of computers — MS-Excel, Word and email — and comfort working on an ERP system. Training will be provided on our in-house ERP.
• Practical exposure to GST documentation, E-way bills and statutory returns, with the confidence to deal directly with Government departments and inspectors.
• Familiarity with factory statutory records — attendance, leave, contract labour and licence renewals.
• Well organised, methodical in record-keeping, and able to work to deadlines without being chased.
• Good communication in English, Hindi and Gujarati, and the maturity to coordinate between the factory, Head Office and outside agencies.
• Candidates residing in the Vapi / Silvassa / Valsad / Daman belt will be preferred, to minimise travel time.