Office Assistant and Property Manager

Title: Office Assistant and Property Manager

Reports to: Bishop

Exempt: No

Time: Part-Time 10-15 hours per week

Location: La Crosse

General Summary

As Synod Office Assistant, assist in the hospitality services of the office, process mail, manage registration for events as necessary, take responsibility for managing incoming funds, and communicating their receipt with appropriate parties. As Synod Property Manager, to manage the maintenance and upkeep of all synod properties.

Essential Duties and Responsibilities

Under general supervision, but in accordance with established policies and procedures, is responsible for:

Office Support

• Prepares and submits weekly physical bank deposits.
• Responsible for the synod bank deposits, categorizing the income, and entering all incoming checks into the electronic database financial system.
• Processes and delivers all synod office incoming mail.
• Works with the bookkeeper to process regular thank-you letters for received donations and giving statements for congregations on behalf of the Bishop.
• Greets callers/visitors providing hospitality, assistance, explanations and/or directing inquiries appropriately.
• Other duties as assigned.

Event Support

• Assists in coordination and preparation of synod sponsored meetings and events, including registrations, meals and housing (i.e., Spring and Fall Theological Conferences, Synod Assembly, etc.). May require overnight stays.

Property Management

• Oversees all synod properties, including rental properties in collaboration with the Bishop.
• Has primary responsibility for managing upkeep and repairs, as necessary, and following through on such issues.
• Tracks lease schedules and communicates with renters when updates are needed.
• Communicates with Bishop and Synod attorneys as needed on property and lease issues.

Qualifications:

• High school diploma or higher
• Knowledge and background in operating basic computer software programs, in providing reception and clerical support, and in coordinating the care of property.

Special Requirements:

• Ability to operate standard office equipment effectively, including telephone system, calculator, computer, copy machine, etc.
• Should be able to demonstrate adequate comfort level and savvy to learn and perform a large portion of work requirements in multiple computer programs, in synod database and synod website.
• Must demonstrate an ability to effectively work with people of all races, religions, mental and physical capacities, ages and all other individuals protected under the Equal Opportunity requirements.
• Must share in and display a commitment to the mission of the Evangelical Lutheran Church in America and the La Crosse Area Synod, or be willing to learn. Active membership in a congregation of the ELCA or other Christian denomination is welcomed but not required.
• Must demonstrate the following attributes: being well-organized and able to prioritize responsibilities, react appropriately in emergencies, promote open and honest communication, and treat all individuals with dignity and respect.
• Must be able to safely perform the essential position responsibilities and accountabilities with or without reasonable accommodations.
• Must be able to safely lift 50lbs.
• Must maintain strict confidentiality of all synod information.
• Must maintain a high degree of poise and tact to represent the synod positively in all contacts.

Thank you for your interest in serving in ministry with the office of the La Crosse Area Synod.

Job Type: Part-time

Pay: From $20.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Parental leave

Experience:

• Communication skills: 2 years (Preferred)

Ability to Relocate:

• La Crosse, WI 54601: Relocate before starting work (Required)

Work Location: In person