Office Assistant

Çalık Enerji Swiss AG

Çalık Enerji is one of the flagship companies of Istanbul-Türkiye based Çalık Holding , a diversified conglomerate with operations across 5 continents and over 30 countries. Ranked among the world’s top 250 International Contractors List by ENR, Çalık Enerji is recognized for its proven track record in delivering complex energy infrastructure projects globally.

Calik Enerji Swiss AG , established in Lucerne in 2017 as part of SERV’s Pathfinding Initiative, serves as Çalık Enerji Group’s EPC-F (EPC with financing) center for projects across EMEA and CIS. It plays a pivotal role in bridging Swiss industrial excellence with high-impact energy projects primarily in emerging markets. More information is available at www.calikenerji.com and www.calikenerjiswiss.com.

To support the continued development of its Swiss operations, Çalık Enerji Swiss AG is seeking an organised, proactive and service-oriented Office Assistant to contribute to the efficient day-to-day operation of the company and provide professional administrative support to the team.

Responsibilities

• Ensure the smooth and efficient operation of the office by coordinating day-to-day administrative activities, facilities, suppliers and workplace services.
• Welcome visitors, business partners and stakeholders, maintaining a professional corporate environment and ensuring a positive visitor experience.
• Coordinate meeting rooms, travel arrangements, business lunches, catering services and all related office logistics.
• Manage incoming communications, correspondence, couriers, deliveries and office documentation, ensuring accuracy and timely follow-up.
• Provide comprehensive executive support to the General Manager, including calendar management, scheduling, travel planning and administrative coordination.
• Prepare professional business correspondence, presentations, reports and meeting materials for the General Manager and senior management team.
• Coordinate meetings with banks, advisors, business partners and other stakeholders, including agenda preparation, action tracking and follow-up activities.
• Support administrative and document management requirements across Finance, Legal, Compliance, Risk, ESG and other corporate functions while contributing to process improvement initiatives.

Requirements

• Commercial education (KV) or an equivalent qualification, with professional experience in office administration, executive support or a related field.
• Previous experience in an international business environment is preferred; experience supporting senior executives or management teams would be considered an advantage.
• Strong organizational, coordination and multitasking abilities, with excellent communication, stakeholder management and problem-solving skills.
• Demonstrated ability to work independently, manage competing priorities and maintain a high level of accuracy in a fast-paced business environment.
• Proficiency in Microsoft Outlook, Word, Excel and PowerPoint, with experience using digital office, document management and collaboration systems.
• Ability to prepare professional correspondence, reports, presentations and administrative documentation to a high business standard.
• Fluent German and English are mandatory; Turkish would be considered a strong asset.
• Professional, proactive and service-oriented individual with strong attention to detail, sound judgment, discretion, integrity and the ability to build effective working relationships within an international environment.