Office Assistant

Job Overview

We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach will help foster a welcoming environment for clients and staff alike. You will handle a variety of clerical tasks, manage communications, and support administrative functions with enthusiasm and professionalism. This position offers a fantastic opportunity to develop your office management skills while contributing to a positive workplace atmosphere.

Responsibilities

• Manage front desk activities, including greeting visitors, answering multi-line phone systems, and directing calls with excellent phone etiquette
• Perform data entry and maintain accurate records using spreadsheets and productivity software such as Microsoft Office applications, Quickbooks, Therap and ADIDIS.
• Handle filing, document proofreading, and general administrative support to keep office operations organized and efficient
• Assist with calendar management, scheduling appointments, and coordinating meetings for team members or clients
• Support customer service efforts by providing prompt assistance and clear communication via phone or email
• Utilize computer skills to update databases, prepare reports, and manage correspondence with clients and vendors
• Maintain office supplies inventory, organize files, and ensure the workspace remains tidy and functional

Experience

• Previous office experience or administrative support roles demonstrating strong organizational skills and multitasking abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with familiarity with spreadsheets and data entry tasks
• Experience handling multi-line phone systems, client communication, and front desk responsibilities
• Bilingual ability is a plus for effective communication with diverse clients or team members
• Demonstrated computer literacy with technical proficiency in productivity software and general office equipment
• Strong organizational skills combined with excellent time management to prioritize tasks efficiently
• Personal assistant or clerical experience that highlights professionalism, attention to detail, and customer service excellence

Join us as an Office Assistant where your energy fuels our success! We value dedicated individuals eager to grow their administrative expertise in a vibrant environment. This paid position offers an enriching experience supporting our daily operations while fostering your professional development.

Pay: $13.00 - $13.50 per hour

Work Location: In person