Office Assistant

Overview

We are seeking a dynamic and highly organized Office Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance administrative efficiency, and create a welcoming environment for clients and staff alike. The ideal candidate will bring enthusiasm, technical proficiency, and exceptional organizational skills to ensure our office runs smoothly and professionally. If you thrive in a fast-paced setting and enjoy multitasking with a positive attitude, this is the perfect position for you!

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and providing excellent customer service.
• Perform data entry tasks using spreadsheets, word processing, and productivity software such as Microsoft Office and Google Workspace to maintain accurate records.
• Handle clerical duties such as filing, proofreading documents, and managing correspondence efficiently.
• Support office management functions including calendar management, appointment scheduling, and basic bookkeeping using QuickBooks.
• Assist with client communication and support tasks, ensuring timely follow-up and professional interactions.
• Maintain office supplies inventory, organize files, and ensure the workspace remains tidy and organized.
• Provide technical support by demonstrating computer literacy skills and troubleshooting basic office equipment.

Qualifications

• Proven office experience with strong clerical skills in a professional environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
• Experience with Sage or similar bookkeeping software is highly desirable.
• Excellent phone etiquette with experience managing multi-line phone systems.
• Bilingual abilities are a plus to serve diverse client needs effectively.
• Strong organizational skills with the ability to prioritize tasks efficiently.
• Demonstrated computer literacy, including data entry, proofreading, and document formatting.
• Previous experience as a receptionist or personal assistant is preferred; familiarity with dental receptionist or administrative roles is advantageous.

Join us to be part of an energetic team dedicated to providing outstanding support while advancing your career in office management! We value proactive individuals who excel at multitasking, communication, and delivering exceptional customer service in a professional setting.

Pay: $11.00 - $12.50 per hour

Work Location: In person