Office Assistant

About the role

The Office Assistant provides administrative and clerical support to the Country Manager and HR/Admin Department to ensure efficient office operations. This role involves managing schedules and appointments, proofreading documents, coordinating bookings and purchases, organizing company files, encoding data, and providing general office support.

Key responsibilities

• Assist the Country Manager and HR/Admin Department with daily administrative tasks.
• Manage email correspondence and schedule appointments, meetings, and reminders.
• Prepare, proofread, and format documents, reports, presentations, and correspondence.
• Organize, maintain, and update electronic and hardcopy filing systems.
• Conduct canvassing for office materials, supplies, vendors, service providers, and event venues.
• Request quotations and compare supplier options based on quality, cost, and suitability.
• Assist in processing bookings, reservations, purchases, and orders.
• Encode and update company records, databases, and spreadsheets accurately.
• Monitor office supply levels and support replenishment requests.
• Perform general clerical duties such as photocopying, scanning, printing, and filing.

About you

• Bachelor's Degree or Diploma in Business Administration, Office Administration, Management, Human Resources, or related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent proofreading and attention-to-detail skills.
• Strong organizational and time-management abilities.
• Ability to prioritize multiple tasks and work independently.
• Basic knowledge of office procedures and records management.
• Professional and customer-service-oriented attitude.
• High level of integrity and confidentiality.