Office Assistant

About the role

The Office Assistant supports daily operations in an HVAC company by performing clerical tasks, assisting with documentation, and coordinating with various departments. The role ensures smooth workflow by maintaining accurate records, updating inventory logs, processing supplier inquiries and job orders, and providing timely support to the technical, sales, and project teams.

Key responsibilities

• Manage and maintain an organized filing system for materials and documents.
• Update paperwork, maintain physical and digital records, and assist with word processing tasks.
• Assist colleagues with various administrative tasks and provide support where needed.
• Encode and update equipment records, client/supplier files, and job order logs while monitoring and maintaining office equipment and supplies.
• Perform other clerical tasks and run errands as assigned by the Supervisor or Manager.
• Handle incoming and outgoing communications—including calls, emails, and deliveries—in a professional manner.
• Record, update, and organize important information in company databases.
• Help maintain cleanliness and ensure the functionality of the workplace.

Responsibilities:

• Graduate of a Bachelor's degree in Business Administration or any related field.
• Prior experience as an Office Assistant or in a similar administrative role is advantage but fresh graduate is welcome to apply.
• Strong written communication and word processing skills.
• Friendly, approachable demeanor with excellent interpersonal skills.
• Ability to work independently and manage time effectively with minimal supervision.
• Excellent verbal and written communication skills.