Office Assistant

We are looking for a reliable and well-organised Office Assistant to support the daily administrative and operational activities of our food manufacturing company.

Key Responsibilities

• Handle daily office administration and maintain organised company records.
• Maintain customer order, payment and outstanding-payment records.
• Communicate with customers regarding orders, deliveries and general enquiries
• Coordinate with production staff regarding customer orders and production requirements.
• Coordinate deliveries, drivers and customer collections.
• Maintain supplier and vendor records and assist with purchasing and procurement.
• Record purchases, expenses, invoices and payment information.
• Assist with basic accounting and data entry using company systems.
• Organise company licences, certificates, contracts and regulatory documents.
• Assist with municipality and other government-related documentation and follow-ups.
• Maintain production-related administrative records, including product information, batch details and stock records.
• Assist with preparation and maintenance of food safety and quality documentation, including temperature, cleaning and hygiene records.
• Maintain supplier invoices, product specifications and supporting documents.
• Prepare reports and spreadsheets as required by management.
• Communicate and coordinate with suppliers, customers, consultants and other external parties.
• Support management with general administrative and operational tasks.
• Perform other office-related duties as required.

Requirements

• Previous experience in office administration, coordination, accounts assistance or a similar role.
• Good knowledge of Microsoft Excel, Word and email communication.
• Good written and spoken English; proficiency in Arabic is also preferred.
• Strong organisational and communication skills.
• Ability to handle multiple responsibilities and follow up on pending tasks.
• Attention to detail and ability to maintain accurate records.
• Experience in a food manufacturing or production environment would be an advantage.
• Familiarity with UAE administrative procedures would be an advantage.

Job Environment

• The position involves both office administration and coordination with the production team, so the successful candidate should be comfortable working in a food manufacturing environment and communicating with different departments, customers, suppliers and drivers.

Pay: AED2,500.00 - AED3,000.00 per month

Ability to commute/relocate:

• Umm al-Quwain: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person