Office Assistant

Office Assistant

Seeking a highly motivated, energetic, and dependable Office Assistant to join our team!

This position is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and can confidently handle many responsibilities at once. The Office Assistant is an important part of keeping both the front office and plant operations running smoothly.

You will be assisting office staff, production personnel, truck drivers, customers, and visitors throughout the day. No two days are exactly alike, so we are looking for someone who can stay organized, think quickly, prioritize tasks, and maintain a positive and professional attitude, even during busy periods.

Responsibilities Include:

• Answering and managing a multi-line phone system
• Placing callers on hold and transferring calls to the appropriate departments
• Providing phone support and assistance to truck drivers and customers
• Operating and assisting with the truck scale
• Greeting and assisting visitors, drivers, employees, and customers coming into the office
• Scheduling appointments and coordinating office needs
• Supporting the front office with daily clerical and administrative tasks
• Assisting office staff with a variety of projects and day-to-day responsibilities
• Providing support to plant and production staff as needed
• Helping direct employees, visitors, and incoming personnel to the appropriate areas
• Assisting with employee-related needs and general communication throughout the facility
• Filing, organizing paperwork, data entry, and maintaining office records
• Keeping the front office organized, professional, and running efficiently
• Taking initiative to help wherever needed
• Some 1/2 day Saturdays needed during Almond Harvest

The Ideal Candidate Will:

• Thrive in a high-paced, busy work environment
• Be comfortable handling multiple tasks at the same time
• Have excellent phone etiquette and customer service skills
• Be confident using a multi-line telephone system, including placing calls on hold and transferring calls
• Be able to switch quickly between answering phones, assisting visitors, operating the truck scale, and completing office tasks
• Have strong organizational and time-management skills
• Be dependable, professional, and able to work independently
• Have a positive attitude and be willing to assist everyone in the office and plant
• Be comfortable interacting with truck drivers, employees, customers, vendors, and visitors
• Be a strong communicator and team player
• Be flexible and willing to jump in wherever help is needed

Position Summary

This is a high-energy, multitasking position where you will serve as a central point of support for the office, plant, and production team. The right person will be someone who can keep up with a busy environment, handle interruptions without becoming overwhelmed, and confidently move from one task to the next.

Pay: $17.00 - $20.00 per hour

Expected hours: 40.0 per week

Work Location: In person