Office Assistant

Job Summary

We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will be the friendly face and efficient coordinator that keeps our office running smoothly. Your proactive approach, excellent communication skills, and technical proficiency will help foster a welcoming environment for clients and support our daily operations. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team dedicated to excellence.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Perform data entry tasks using productivity software such as Microsoft Office, spreadsheets, and Word processing tools to maintain accurate records
• Organize and file documents systematically, ensuring easy retrieval and compliance with office procedures
• Assist with calendar management and scheduling appointments or meetings for staff members or clients
• Support office management activities by handling supply inventory, ordering materials, and maintaining cleanliness of common areas
• Provide exceptional customer support by addressing inquiries promptly and courteously, both in person and via phone or email
• Utilize computer skills to prepare correspondence, proofread documents for accuracy, and perform general clerical tasks efficiently

Experience

• Prior office experience or administrative support roles demonstrating strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software for data entry and document management
• Experience managing multi-line phone systems and providing excellent customer service in a professional setting
• Bilingual abilities are highly valued to effectively communicate with diverse clients and team members
• Knowledge of QuickBooks or similar accounting software is a plus for handling basic bookkeeping tasks
• Demonstrated ability to multitask efficiently while maintaining high levels of accuracy and professionalism
• Strong organizational skills with experience in filing systems, calendar management, and time management techniques

Join us as an Office Assistant where your enthusiasm, technical skills, and commitment to excellence will make a meaningful impact every day!

Pay: $20.00 - $22.00 per hour

Work Location: Hybrid remote in Agawam, MA 01001