Office Assistant

Are you a highly organised and service-focused professional who enjoys a varied role and takes pride in keeping things running smoothly behind the scenes?

We are looking for an enthusiastic Office Assistant to join our team in Auckland. This is an excellent opportunity for someone who enjoys administrative support, facilities coordination, and working collaboratively with a wide range of people across the business.

You'll play a key role in ensuring our office operations run efficiently while supporting important initiatives including sustainability and community programmes.

About our firm

MinterEllisonRuddWatts is a leading New Zealand law firm with a proud 130-year history and was named New Zealand Law Firm of the Year at the 2024 Chambers Asia-Pacific Awards.

Known for our technical excellence and commercial approach, we partner with leading clients to deliver practical solutions to complex challenges. Guided by our value of Waka Eke Noa, we foster an inclusive, collaborative culture where our people are empowered to thrive.

With offices in Auckland and Wellington and strong Asia-Pacific connections through the MinterEllison Legal Group, we offer the best of a top-tier New Zealand firm with the reach of an international network.

About our role

Reporting to the Finance and Operations Manager, you will provide essential administrative and operational support across our service centre and facilities functions. No two days will be the same as you assist with document services, facilities coordination, records management, supplier administration, and firm-wide projects.

This role offers the opportunity to become an integral part of a supportive and collaborative team while gaining exposure to a broad range of operational functions. You'll have the chance to contribute to meaningful sustainability and community initiatives, build relationships across the organisation, and develop valuable operational experience in a professional environment.

Key responsibilities include:

• Managing photocopying, scanning, binding and other document services
• Coordinating incoming mail, deliveries and courier services
• Maintaining records management processes, including archiving and retrieval of files and deeds
• Assisting with meeting room and office space setup
• Logging and coordinating facilities service requests
• Supporting building maintenance activities and contractor management
• Assisting with procurement activities and supplier coordination
• Supporting sustainability initiatives and carbon certification programmes
• Assisting with community investment programme reporting and administration
• Providing responsive, professional support to internal stakeholders across the firm

About you

To be successful in this role, you will bring:

• A strong customer service mindset and commitment to delivering excellent support
• Outstanding organisation and time management skills
• Strong attention to detail and accuracy
• The ability to manage changing priorities and adapt quickly
• Excellent communication and relationship-building skills
• A proactive, positive and solutions-focused approach
• High levels of professionalism, integrity and confidentiality
• Confidence using Microsoft 365 applications, including Word, Excel, Outlook and PowerPoint

Experience working with suppliers or contractors would be advantageous but is not essential.

How to Apply

Please click 'Apply' to register your profile with us and apply for this job. All applications are treated in confidence.

For further information please contact Donna Douglas, HR Manager on [email protected].