Office Assistant

Job Summary

We are seeking a proactive and detail-oriented Office Assistant to join our dynamic team! In this vital role, you will be the backbone of our administrative operations, ensuring smooth daily workflows and exceptional support across departments. Your energy, organizational skills, and customer service expertise will help create an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a professional and friendly office atmosphere.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
• Handle multi-line phone systems, answer inquiries, and provide excellent customer support via phone and email
• Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record keeping
• Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents and information
• Assist with scheduling appointments, coordinating meetings, and managing calendars for staff members
• Support clerical tasks such as proofreading documents, preparing correspondence, and updating records
• Perform general office duties including photocopying, scanning, faxing, and ordering office supplies as needed

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Familiarity with QuickBooks or similar bookkeeping software is highly desirable
• Excellent computer skills including data entry, typing accuracy, and basic troubleshooting
• Previous clerical or administrative experience in a medical or dental office setting is a plus
• Exceptional customer service skills with professional phone etiquette and a friendly demeanor
• Ability to handle multi-line phone systems efficiently while maintaining composure under pressure
• Strong organizational skills with the ability to prioritize tasks effectively
• Experience with filing systems, proofreading documents, and supporting front desk operations
• Knowledge of medical or dental office procedures is advantageous but not required

Join us to be part of a vibrant team dedicated to delivering outstanding administrative support! This role offers a chance to grow your career in a fast-paced environment while making a positive impact every day. We value energetic professionals who are eager to contribute their skills in a supportive setting!

Pay: $21.60-$28.41 per hour

Work Location: In person