Office Assistant

Office Assistant

Revis Yacht Sales – Wilmington, NC

Position Overview

Revis Yacht Sales is looking for a friendly, organized, and dependable Office Assistant to be the welcoming face of our office while providing administrative and organizational support to the Business Manager and sales team.

This position will help keep the office organized and running smoothly, assist with company paperwork and documentation, and handle day-to-day tasks that help the Business Manager stay organized and focused. The ideal candidate is personable, detail-oriented, proactive, and takes pride in keeping things in order.

Key Responsibilities

Front Office & Customer Service

• Serve as the first point of contact for customers visiting or calling Revis Yacht Sales
• Answer and direct incoming phone calls
• Greet customers with a friendly and professional attitude
• Direct customers to the appropriate salesperson, service representative, or team member
• Maintain a welcoming, clean, and organized front office and customer-facing areas
• Receive and distribute mail, packages, and deliveries
• Assist with general front-office needs

Administrative & Organizational Support

• Provide administrative and organizational support to the Business Manager as needed
• Organize and maintain company folders, files, and documents
• Keep digital and physical records organized and up to date
• Scan, upload, print, copy, and file documents
• Help organize paperwork and documentation for boat sales, purchases, trades, and other company transactions
• Assist with maintaining internal spreadsheets, lists, and records
• Help track outstanding paperwork and documents
• Complete various organizational projects and administrative tasks as assigned by the Business Manager
• Help create and maintain systems that keep the office and business operations organized
• Assist with any other administrative needs that arise throughout the day

Sales & Transaction Support

• Help the sales team stay organized with paperwork and documentation
• Assist with collecting required information and documents from customers
• Help prepare and organize paperwork for boat purchases, trades, registrations, and deliveries
• Assist the Business Manager with keeping transactions and paperwork organized and moving forward
• Ensure completed documents are properly filed and stored

General Office Support

• Help maintain office supplies and notify management when supplies need to be ordered
• Keep common areas and office spaces organized
• Assist with boat shows, company events, and other activities as needed
• Provide general support to the Revis Yacht Sales team

Qualifications

• Friendly, positive, and professional personality
• Strong organizational skills and attention to detail
• Excellent communication and customer service skills
• Comfortable answering phones and interacting with customers
• Comfortable using email, Microsoft Office/Google Workspace, and basic computer systems
• Able to manage multiple tasks and stay organized
• Reliable, punctual, and willing to take initiative
• Previous office or administrative experience is a plus
• Marine industry experience is helpful but not required

Ideal Candidate

The ideal candidate is someone who enjoys keeping things organized and helping people. You will be the friendly face customers see when they walk through the door and an important support person for the Business Manager and sales team behind the scenes.

We're looking for someone who is positive, organized, dependable, and proactive—someone who can take direction, stay on top of details, and see what needs to be done without always being asked.

This role will help keep the Revis Yacht Sales office organized, professional, and welcoming, while giving the Business Manager additional support with the day-to-day organizational needs of the business.

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• Paid time off

Work Location: In person