Office Assistant

Job Summary

We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be ensuring that administrative tasks run smoothly and efficiently. Your energetic approach and attention to detail will help create and support our team’s productivity. This paid position offers an excellent opportunity to develop your office management skills while contributing to a vibrant, fast-paced workplace. If you thrive in a multitasking environment and possess strong communication skills, this is the perfect role for you!

Duties

• Manage front desk operations, directing phone calls with professionalism and courtesy
• Perform data entry tasks accurately using spreadsheets, Microsoft Office applications, and QuickBooks accounting software
• Organize and maintain filing systems, ensuring documents are properly stored and easily accessible
• Provide exceptional customer service by responding promptly to client inquiries via phone or email
• Assist with calendar management, scheduling appointments, meetings, and coordinating jobs.
• Support office management tasks such as ordering supplies, maintaining office equipment, and overseeing general administrative functions
• Proofread insurance correspondence, reports, and documents to ensure clarity and accuracy while adhering to company standards

Qualifications

• Strong clerical skills and familiarity with office management procedures
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and productivity software; experience with spreadsheets and word processing is essential
• Knowledge of QuickBooks or similar accounting software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting
• Strong communication skills, including phone etiquette and client interaction; bilingual abilities are a plus
• Demonstrated computer literacy with technical proficiency in data entry, proofreading, filing, and calendar management
• Previous experience in customer support is preferred
• Ability to handle multiple responsibilities efficiently while maintaining high accuracy and professionalism

Join us as an Office Assistant and become an integral part of a dedicated team committed to excellence! Your enthusiasm, organizational prowess, and proactive attitude will help us deliver outstanding service every day. We value your contributions and look forward to welcoming a motivated professional ready to make an impact!

Pay: $18.00 - $20.00 per hour

Expected hours: 20.0 per week

Benefits:

• Flexible schedule

Work Location: In person