Office Assistant

Job Overview

We are seeking a proactive and organized Office Assistant to join our dynamic team. In this vital role, you will be the first point of contact for visitors and clients, ensuring smooth office operations and providing exceptional administrative support. Your energetic approach and attention to detail will help foster a welcoming environment while maintaining efficient office workflows. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and administrative functions within a fast-paced setting.

Responsibilities

• Greet visitors, clients, and vendors with professionalism and courtesy at the front desk
• Manage multi-line phone systems, directing calls accurately and efficiently
• Perform data entry tasks using spreadsheets and productivity software to maintain organized records
• Handle calendar management and scheduling for team members, coordinating meetings and appointments
• Maintain filing systems, both digital and physical, ensuring easy retrieval of documents
• Assist with office management duties such as ordering supplies, organizing files, and supporting daily operations
• Provide customer support by addressing inquiries promptly via phone or email, demonstrating excellent phone etiquette

Skills

• Strong proficiency with Microsoft Office suite including Word, Excel (spreadsheets), and Outlook for communication and organization
• Experience with QuickBooks or similar accounting software is a plus for handling basic bookkeeping tasks
• Excellent organizational skills with the ability to multitask efficiently in a busy environment
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Demonstrated computer literacy with strong typing skills and attention to detail in proofreading documents
• Prior clerical or administrative experience, including front desk responsibilities and data entry tasks
• Exceptional customer service skills combined with professional phone communication and office etiquette
• Technical proficiency in office management tools, calendar coordination, and productivity software

Join us to be part of a vibrant team committed to delivering outstanding support while advancing your career in a lively, supportive environment!

Pay: $20.00 - $25.00 per hour

Expected hours: 30.0 – 45.0 per week

Benefits:

• 401(k)
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Work Location: In person