办公室助理（Office Assistant）

About the role

As an Office Assistant, you will play an important role in supporting day-to-day office operations and ensuring that the workplace runs smoothly and efficiently. You will be responsible for a variety of administrative and operational matters, including office supplies, access management, facilities maintenance, and vendor coordination.

Key responsibilities

• Oversee the day-to-day operations of the office to ensure a smooth, efficient, and well-maintained working environment.
• Handle general administrative and operational tasks to support daily office activities.
• Manage inventory of office supplies, stationery, equipment, and pantry/snack items, including monitoring usage, replenishing stock, and ensuring sufficient availability.
• Manage the office access card system, including maintaining access records and handling the issuance, activation, and deactivation of access cards for new and departing employees.
• Coordinate office repairs, maintenance, and servicing, and liaise with relevant service providers and vendors when required.
• Liaise with vendors and service providers regarding office maintenance, supplies, utilities, and other operational matters.
• Ensure utility bills and other office-related payments are processed in a timely manner to avoid service disruptions.
• Handle incoming mail and courier deliveries, including distribution to the relevant departments or employees.
• Coordinate with various departments to support their office and operational requirements.
• Assist with other ad-hoc administrative and office-related tasks as required.

About you

• Minimum Diploma, Degree, Professional Certificate, or equivalent qualification.
• 2–3 years of relevant experience in office administration, facilities management, office supplies, vendor coordination, or general administrative matters.
• Good communication and organizational skills.
• Good numerical skills with the ability to identify errors, discrepancies, and inconsistencies.
• Able to multitask, prioritize responsibilities, and work independently with minimal supervision.
• Proactive, responsible, resourceful, and able to resolve issues effectively with a strong sense of urgency.
• Good interpersonal and coordination skills.
• Well-organized, detail-oriented, and willing to learn.
• A positive attitude with strong teamwork and problem-solving skills.

Benefits

• EPF, SOCSO & EIS contributions
• Annual Leave & Sick Leave
• 5-day work week (Monday – Friday)
• Convenient public transport access – within walking distance of MRT