Office Assistant

Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth and efficient functioning of the office environment. Your energetic approach and attention to detail will help foster a welcoming atmosphere for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your administrative skills while supporting a vibrant workplace culture.

Responsibilities

• Serve as the first point of contact at the front desk, greeting visitors and managing inquiries with professionalism and warmth
• Operate multi-line phone systems, directing calls accurately and providing excellent customer support
• Manage calendar appointments, schedule meetings, and coordinate office events using Microsoft Office and Google Workspace tools
• Handle data entry, filing, and document proofreading to maintain organized records and ensure accuracy in all communications
• Assist with bookkeeping tasks using QuickBooks or similar software to support office financial processes
• Support office management duties such as supply inventory, mail distribution, and maintaining a clean, organized workspace
• Provide clerical support including typing correspondence, managing emails, and supporting administrative projects as needed

Experience

• Prior office experience or administrative support roles demonstrating strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks or other bookkeeping software is preferred but not required
• Bilingual abilities are highly valued to assist diverse client needs
• Excellent phone etiquette with experience managing multi-line phone systems and providing customer service support
• Strong typing skills combined with good organizational skills for efficient data entry and document management
• Previous experience as a dental or medical receptionist, personal assistant, or in office management roles is advantageous but not mandatory

Join us to be part of a lively team where your organizational talents will shine! We’re committed to creating an inclusive environment that values your contributions while offering opportunities for growth. This is more than just an office job — it’s a chance to develop your career in a supportive setting that recognizes your dedication.

Pay: $23.31 - $28.07 per hour

Work Location: In person