Office Assistant

Job Title: Office Assistant
Location: Hancock County Courthouse, 102 North Court Street, New Cumberland, WV 26047
Employment Type: Full-Time
Reports to: County Commission or Designee
Salary: $28,000.00 - $30,000.00 annual plus medical, dental and vision benefits 100% premium covered, retirement
Application Deadline: N/A

Job Summary:

The Office Assistant will provide essential support to ensure the smooth function of County Commission business. This role involves a combination of administrative duties, customer service, and collaboration on Commission projects. The ideal candidate will be organized, detail-oriented, and able to work independently in a fast-paced environment.

Key Responsibilities:

• Administrative Support: Initiate, answer, and direct phone calls, manage emails, and meet deadlines. Manage Commission meetings’ agendas and packets.
• Data Entry: Input, update, and maintain digital and other records in databases and systems.
• Filing & Document Management: Organize, file, and retrieve both paper and digital documents and information as needed.
• Scheduling & Calendar Management: Assist with scheduling deadlines, appointments, and maintaining office calendars.
• Basic Bookkeeping: Process invoices, track expenses, and assist with financial recordkeeping. Process payroll documentation.
• Team Support: Support other team members, ensuring smooth daily office operations.
• Mailing & Shipping: Manage incoming and outgoing mail, packages, and deliveries.
• Other duties as required.

Qualifications:

• Education: High School Diploma or GED required. College coursework or degree in a related field is a plus.
• Experience: Previous experience in an administrative or office support role preferred. Previous government experience is preferred.
• Skills:
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Comprehension of data and sensitive data pertaining to intergovernmental communications
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Attention to detail and ability to prioritize tasks.
• Professional demeanor with strong customer service orientation.

Work Environment:

• Office setting, with occasional lifting of up to 20 lbs. (e.g., moving supplies).
• Commission specific training will be provided.
• Typical work hours are Monday - Friday, 8:30-4:30.
• Accountability and Promptness is expected.

Candidates: Candidates are subject to background checks.

How to Apply:

Interested candidates should submit their resume and a cover letter to [email protected].

Job Types: Full-time, Part-time

Pay: $28,000.00 - $30,000.00 per year

Expected hours: 35.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person