Office Assistant

Job Overview
We are seeking a detail-oriented Office Assistant to support daily operations and help keep our team organized and informed. This role goes beyond basic scheduling and requires someone who can manage multiple vendors, each with different systems and processes. The ideal candidate is highly organized, adaptable, and able to keep accurate records while ensuring clear communication across the team.

*****If you have a background in insurance billing, that is preferred.****

Monday-Thursday 9-5 with a 1 hour lunch break

Friday 9-3 with a 1 hour lunch break

Responsibilities and Requirements

• Coordinate with multiple vendors, learning and navigating their individual systems and processes
• Schedule appointments and make outbound calls as needed
• Answer phones and provide professional customer support when needed
• Upload, organize, and maintain digital documents and files
• Keep internal notes updated so team members stay informed on ongoing activities
• Strong organizational skills with the ability to manage multiple workflows
• Comfortable learning and working across several different systems and platforms
• Good communication skills and ability to keep team members informed
• Ability to manage time effectively and complete tasks promptly without constant supervision
• Prior office or administrative experience preferred but not required for the right candidate
• Self-motivated with a strong sense of urgency and ability to follow through on tasks without delay

Pay: From $15.00 per hour

Work Location: In person