Office Assistant

Overview

We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is essential in ensuring the smooth operation of daily office activities, providing exceptional support to staff and clients alike. The ideal candidate will bring a proactive attitude, excellent communication skills, and a passion for maintaining an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture.

Duties

• Manage front desk responsibilities, including greeting customers and directing phone calls using multi-line phone systems with professional phone etiquette
• Perform data entry and maintain accurate records using spreadsheets and productivity software such as Microsoft Office and Word processing tools as well as QuickBooks desktop.
• Handle clerical tasks such as filing, proofreading documents, and organizing office supplies to support overall office management
• Provide customer service and client communication support, addressing inquiries promptly and professionally
• Support bookkeeping activities by utilizing QuickBooks for invoicing, expense tracking, and financial record keeping
• Coordinate office operations by managing incoming correspondence, maintaining filing systems, and supporting general administrative functions

Experience

• Proven experience in an office environment with strong clerical skills and familiarity with office management procedures
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry tasks with high accuracy and attention to detail
• Experience handling multi-line phone systems, providing excellent customer support and professional communication
• Bilingual abilities are highly desirable to effectively serve diverse clients and team members
• Prior experience with QuickBooks or similar accounting software is preferred for financial tasks
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting
• Personal assistant or administrative experience that includes calendar management, filing, proofreading, and supporting office operations

Join us in creating a productive, organized environment where your skills make a real impact! We value proactive team players who thrive on helping others succeed. This role is perfect for someone eager to grow their administrative expertise while supporting a collaborative workplace.

Pay: $17.00 - $19.00 per hour

Expected hours: 5.0 – 10.0 per week

Work Location: In person