Office Assistant

Department: Core - Business Infrastructure & Operations

Location: Berlin, Germany

Description We are seeking an Office Assistant to join our dynamic, supportive, and international team in Berlin. As the Office Assistant (referred to as Business Infrastructure & Operations ‘BIO’ Assistant internally) you will be responsible for ensuring that our office runs smoothly and efficiently. You will provide crucial support to our local operations team, plus foster a positive and collaborative work environment where everyone can thrive.

Reporting to our Berlin BIO Manager, the ideal candidate will be a self-starter with a positive, can-do attitude who is able to juggle multiple tasks with ease. You will be bilingual in German and English (both C1 level) and enjoy working in a busy and varied role with plenty of opportunities to make it your own.

Due to the nature of this role, the position is required in the office 5 days a week. Preferred working pattern is 8am – 5pm.

Key Responsibilities

• Cover reception duties such as, but not limited to: -

• answering the phone & door

• dealing with queries

• providing access passes

• being the first point of call for office related issues

• Provide administrative support as required, including responsibility for the Berlin operations ticketing system

• Identify and fulfil office supply needs and maintain office stationery

• Manage and cultivate relationships with our suppliers and service providers

• Support with local and regional projects and develop operational process maps

• Assist with organising departmental and office-wide events, socials and offsites

• Support with procurement for the local office and wider BIO team

• Assist with employee onboarding and offboarding processes

• Support the regional BIO team, as well as the wider company, as and when required

What we are looking for Required attributes:

• Excellent interpersonal skills with the ability to build relationships at all levels
• Ability to speak and write in both German (C1 level) and English (C1 level) is essential
• A self-starter, with a positive, can-do attitude, able to juggle a variety of tasks at any one time in a fast-paced environment
• Ability to use initiative, forward think and work under pressure, with a willingness to proactively take on new tasks
• Attention to detail, excellent coordination, time management and organisational skills
• Excellent MS skills particularly Outlook (diary management), MS PowerPoint, Excel & Word
• Strong written and verbal communication

What we offer Some of the benefits we include are:

• Employee Assistance Programme (EAP)
• Spendit Card
• BVG Job Ticket
• Bike Leasing
• Parental Support

At AER, we are committed to offering flexibility in the way we work. Most of our roles are hybrid with a mix of in-office/home working and potentially adjustable working hours. Let’s discuss what works for you and AER during the interview process.

The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity.

To apply, please submit your Résumé / CV, a personal summary, your salary expectations and please inform us of your notice period.

Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.