Office Assistant

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Office Assistant – Property Management Support

Location: Rome, GA Job Type: Part‑Time or Full‑Time (depending on your needs) Pay: Competitive, based on experience

About the Role

We are seeking a reliable, detail‑oriented Office Assistant to support the Property Manager with daily administrative and operational tasks. This role is ideal for someone who is organized, professional, and comfortable working in a fast‑paced environment where accuracy and communication matter. You will help ensure smooth operations across rental properties, tenant interactions, and office workflow.

Key Responsibilities Administrative & Office Support

• Answer and route phone calls, emails, and tenant inquiries.
• Maintain organized digital and physical filing systems (leases, notices, inspection forms, invoices, etc.).
• Prepare routine documents including 48‑hour entry notices, maintenance requests, lease renewals, and move‑in/move‑out forms.
• Assist with data entry into property management software (Zillow Rental Manager, QuickBooks, etc.).
• Track deadlines for notices, rent payments, renewals, and compliance requirements.
• Schedule appointments, inspections, contractor visits, and tenant walk‑throughs.

Tenant & Vendor Coordination

• Greet tenants and visitors professionally and assist with basic questions.
• Communicate with maintenance vendors to schedule repairs and confirm completion.
• Follow up with tenants regarding outstanding documents, payments, or scheduled appointments.

Property Operations Support

• Assist with unit turnover coordination (cleaning, repairs, inspections).
• Maintain inventory of office supplies, keys, lockboxes, and property materials.
• Help post rental listings and organize applicant documentation.
• Support the Property Manager during move‑ins and move‑outs, including checklist preparation.

Financial & Recordkeeping Assistance

• Collect and record rent payments, deposits, and fees according to office procedures.
• Assist with basic bookkeeping tasks such as entering expenses and reconciling receipts.
• Maintain accurate logs for maintenance costs, vendor payments, and property expenses.

QualificationsRequired

• Strong organizational skills and attention to detail.
• Professional communication skills (phone, email, in‑person).
• Ability to multitask and manage shifting priorities.
• Basic computer proficiency (Microsoft Office, email platforms, property management software).
• Ability to maintain confidentiality and handle sensitive tenant information.
• Reliable, punctual, and able to work independently.

Preferred

• Experience in property management, real estate, or administrative support.
• Familiarity with Georgia landlord‑tenant laws and notice requirements.
• Knowledge of QuickBooks, Zillow Rental Manager, or similar systems.
• Customer service experience.

Pay: $10.00 - $14.00 per hour

Expected hours: 20.0 per week

Work Location: In person