Office Assistant

Keep the workplace organised.

Make every interaction feel professional.

At Foxar Athon, a well-run office creates the foundation for a productive team. We’re looking for a dependable and organised Office Assistant to support daily administrative work, maintain the office environment and provide a professional first point of contact for visitors and incoming enquiries.

This role requires someone who communicates clearly, follows through on responsibilities and takes initiative when something needs attention. You will support both the team and management by keeping office information, supplies, facilities and routine administrative matters properly organised.

What You’ll Do

• Handle incoming telephone calls, messages, emails and general enquiries professionally.
• Welcome clients, candidates, vendors and other visitors to the office.
• Manage physical and digital filing systems so documents remain accurate, organised and easy to retrieve.
• Prepare letters, forms, reports, meeting notes and other administrative documents.
• Update records, spreadsheets, databases and internal information as required.
• Maintain office common areas, meeting rooms and reception areas so they remain clean, organised and ready for use.
• Monitor stationery, pantry supplies and other office inventory, including arranging replenishment when necessary.
• Coordinate with building management, suppliers and service providers on office maintenance matters.
• Maintain office equipment by arranging servicing, repairs or replacements when required.
• Support meeting and event arrangements, including room preparation, refreshments and necessary materials.
• Assist with travel arrangements, accommodation and reservations when required.
• Receive deliveries, manage incoming and outgoing documents and coordinate courier services.
• Perform general administrative duties, office errands and ad hoc tasks assigned by management.
• Protect confidential company, employee and client information by handling documents responsibly.
• Support other departments with basic administrative and coordination tasks when required.

What We’re Looking For

Requirements

• Previous experience as an office assistant, administrative assistant, receptionist or in a related position is preferred.
• Proficiency in Google Workspace or Microsoft Office applications, particularly word processing and spreadsheets.
• Ability to write clear and professional emails, messages and basic documents.
• Good verbal communication and interpersonal skills.
• A warm, professional and helpful approach when dealing with visitors and colleagues.
• Strong organisational skills and attention to detail.
• Ability to work independently with limited supervision.
• Responsible, punctual and consistent in following through on assigned tasks.
• Comfortable managing several routine responsibilities and responding to unexpected office needs.
• A valid driving licence and access to transportation are an advantage for office errands.

You Might Be a Great Fit If You

• Naturally notice when something is missing, untidy or needs to be addressed.
• Enjoy keeping information, documents and shared spaces organised.
• Are comfortable communicating with clients, candidates, vendors and team members.
• Take initiative without needing to be reminded of every task.
• Can be trusted to handle confidential information carefully.
• Believe that small details contribute to a professional workplace.

You Might Not Enjoy This Role If You

• Prefer to wait for instructions before addressing visible issues.
• Frequently overlook administrative details or follow-up tasks.
• Are uncomfortable answering calls or welcoming visitors.
• Struggle to keep records, documents and shared spaces organised.
• Prefer highly specialised work with minimal variety in daily responsibilities.

Why Foxar Athon?

At Foxar Athon, the Office Assistant plays an important role in creating an organised, welcoming and dependable working environment.

You will work closely with the team, support the day-to-day needs of the office and help ensure that everyone has the information, supplies and environment required to perform effectively.

Apply With

• Your resume
• Your expected salary
• Your earliest available starting date

Stay organised. Take initiative. Keep the workplace moving.