Office Assistant

Overview

We are seeking a dynamic and highly organized Office Assistant to join our team at Seaton Hackney Stables for Thursday through Sunday, or at least weekends! This vital role ensures the smooth operation of daily office functions, providing exceptional support to staff and clients alike. As an energetic and proactive team member, you will handle a variety of administrative tasks, manage communication channels, and contribute to a productive and welcoming office environment. Your enthusiasm and organizational skills will help us maintain efficiency and deliver outstanding service every day.

Duties

• Manage multi-line phone systems, answer inquiries promptly, and direct calls with professionalism and courtesy
• Perform data entry tasks accurately using google docs and spreadsheets, and Vagaro.
• Maintain office supplies inventory, place orders, and organize storage areas to ensure seamless operations
• Greet visitors at the front desk, provide excellent customer service, and assist with client communication
• Support office management activities including scheduling appointments and managing calendars

Experience

• Horse experience / vet office experience a plus
• Previous office experience or administrative support roles demonstrating strong organizational skills
• Familiarity with Google platforms including drive, Docs, Sheets, etc.
• Experience using multi-line phone systems and practicing professional phone etiquette
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members (Specifically spanish and french but not required)
• Technical proficiency in computer literacy, including familiarity with productivity software and general office equipment
• Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Personal assistant or front desk experience is a plus, showcasing excellent customer service and organizational capabilities

Join us as an Office Assistant to be a key contributor in creating an efficient workspace where every detail counts! Your energy, technical skills, and dedication will help us deliver exceptional service while supporting our team’s success.

Pay: $18.00 - $20.00 per hour

Expected hours: 20.0 – 40.0 per week

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Work Location: In person