Office Assistant

The Center for Academic Community Engagement (ACE) is currently seeking two reliable and detail-oriented Federal Work-Study (FWS) student to provide administrative support for the Health Career Ladder Programming. The position will involve working primarily in person and will support program operations by organizing materials, and assisting with communications.

Knowledge, Skills and Abilities

• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.

Required Qualifications

• Must be currently enrolled at Western University of Health Sciences.
• Must be eligible for the Federal Work-Study.

Preferred Qualifications

Preference will be given to individuals possessing a bachelor’s degree.

Previous administrative or clerical experience is a plus.

Familiarity with Health Career Ladder

Experience with community events, outreach, working knowledge of higher education institutions.

Essential Job Duties

Key Responsibilities

Curriculum & Materials Preparation:

• Help prepare materials and printouts for HCL Events
• Help organize and prepare materials for HCL events, including Saturday Academies, Rainbow Academies, Fieldtrips, and other HCL-related events
• Assist with organizing, cleaning up, and maintaining storage areas where program materials are kept.

Key Responsibilities

Communications & Promotion:

• Assist in drafting and sending email communications to participants and vendors
• Support in designing and preparing flyers and other program promotional materials
• Assist with promoting Health Career Ladder events and updates via social media channels.

Key Responsibilities

Event Support:

• Attend Health Career Ladder Program events including but not limited to Saturday Academies.

Note:

• Saturday Academies happen once a month on a Saturday during the following months September, October, November, January, February, March, April.

Posting Details Continued

Work Schedule

• Attend Health Career Ladder Program events including but not limited to Saturday Academies.

(Saturday Academies happen once a month on a Saturday during the following months September, October, November, January, February, March, April.)

Working at WesternU

We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.

We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally,

• Our faculty, staff, and administrators are 100% focused on student success.

• Our University culture creates the context for a nurturing and supportive environment.

• Faculty, staff, and students can expect to make deep, personal relationships within the University community.

• As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.

• WesternU’s core value of humanism encourages all to bring their whole self in all that they do.

• We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!

Expected Pay Scale

Minimum

$17.00 Hourly

Maximum

$17.50 Hourly

Physical Demands

Physical Demands

Do the essential functions of this job require lifting?

Yes

If yes, list maximum weight and duration

The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties, and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus.

Describe Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.

Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate.

Posting Information

Posting Number

FWS00464

Posting Date

09/18/2026

Close Date

09/18/2027

Open Until Filled

Yes

Applicant Documents

Required Documents****Optional Documents

• Resume