Office Assistant

Job Summary

We are seeking a proactive, organized, and detail-oriented Office Assistant to support daily office operations, management projects, cross-functional coordination, and company business materials.

This position is more than a traditional administrative role. The ideal candidate will be comfortable following up on projects, coordinating with different departments, preparing business documents and presentations, and handling multiple tasks in a fast-paced environment.

The Office Assistant will work closely with management and collaborate with teams including Sales, Operations, Finance, IT, Warehouse Operations, and external business partners.

Responsibilities

• Assist management with key projects, assignments, and company initiatives.
• Track project tasks, deadlines, responsible parties, and overall progress.
• Record and follow up on meeting notes and action items.
• Coordinate with different departments to ensure assignments are completed on time.
• Assist with time-sensitive and cross-functional tasks.
• Collect, organize, summarize, and maintain project-related information and documents.
• Prepare and update company profiles, business presentations, customer materials, and internal documents.
• Create and revise PowerPoint presentations, flyers, and basic marketing materials.
• Organize images, written content, business data, and other materials for company use.
• Maintain project trackers and working files using Excel and Google Sheets.
• Assist with organizing SOPs, internal processes, forms, and office documentation.
• Prepare meeting materials, meeting notes, project lists, and related files.
• Communicate and coordinate with Sales, Operations, Finance, IT, Warehouse teams, and external partners.
• Perform additional administrative, operational, and project-related duties as needed.

Qualifications

• Good verbal and written communication skills in Chinese.
• Proficiency in Microsoft Office, including Excel, PowerPoint, and Word.
• Experience with Google Workspace, including Google Sheets, Docs, and Drive, is preferred.
• Strong organizational and time-management skills.
• Ability to manage multiple assignments and priorities at the same time.
• Strong attention to detail and follow-through.
• Responsible, dependable, and proactive.
• Strong communication and coordination skills.
• Ability to learn new tasks and business processes quickly.
• Resourceful and able to independently research solutions when facing unfamiliar issues.
• Comfortable working in a growing company with a variety of responsibilities.
• Experience in logistics, 3PL, warehousing, e-commerce fulfillment, or supply chain is preferred.

Preferred Qualifications

• Experience as an Office Assistant, Administrative Assistant, Executive Assistant, Project Coordinator, or Operations Coordinator.
• Experience preparing business PowerPoint presentations or marketing materials.
• Familiarity with CRM, WMS, TMS, ERP, or other business systems.
• Experience using AI tools to assist with presentations, Excel, document preparation, research, or project management.

Benefits

• $22.00–$28.00 per hour
• Paid sick leave
• Paid holidays
• 401(k)
• Stable work schedule
• Training and professional development opportunities
• Supportive and collaborative team environment

We are looking for someone who is organized, dependable, proactive, and willing to take ownership of assigned tasks. Candidates who enjoy learning, coordinating with different teams, and helping projects move forward are encouraged to apply.

Pay: $22.00 - $28.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

• 401(k) matching

Work Location: In person