Office Assistant

Job Overview

We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient administrative processes, and exceptional support to staff and customers alike. Your proactive approach and technical proficiency will help foster a productive, welcoming environment that keeps everything running seamlessly. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant professional setting.

Responsibilities

• Manage front desk duties, including answering multi-line phone systems with professionalism and courtesy.
• Handle data entry tasks accurately using spreadsheets and productivity software, ensuring all records are up-to-date and organized.
• Support project crew members by coordinating calendar appointments, scheduling projects, and maintaining portal communications with excellent time management skills.
• Assist with project and customer service inquiries, providing prompt support via phone or email while maintaining high standards of phone etiquette.
• Utilize computer skills to prepare Word documents, proofread correspondence, and perform clerical tasks such as filing and document management.
• Operate office equipment efficiently, including printers, fax machines, and other technical tools, demonstrating strong computer literacy and technical proficiency.
• Support team members with personal assistant tasks as needed, contributing to overall office productivity and organization.

Requirements

• A positive attitude and eagerness to learn are critical.
• Proven experience in an office environment with strong clerical skills and familiarity with office management practices.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) along with experience using spreadsheets for data entry and organization, payroll and quickbooks.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced setting.
• Strong verbal and written communication skills; bilingual abilities are a plus for diverse interaction.
• Demonstrated computer literacy including familiarity with productivity software, data entry, proofreading, and technical tools.
• Prior experience handling front desk responsibilities or customer service roles involving phone communication and client interaction.
• Ability to manage calendar schedules efficiently while demonstrating time management expertise.

Join us in creating a welcoming environment where your organizational talents shine! This role is perfect for someone eager to grow their career in office administration while making a meaningful impact every day.

Pay: $20.00 - $23.85 per hour

Expected hours: 35.0 – 40.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person