Office Assistant

Job Overview

We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that administrative tasks run smoothly and efficiently. Your proactive approach and excellent communication skills will help create a welcoming environment for clients, visitors, and staff alike. This position offers an exciting opportunity to blend your administrative skills with sales process coordination and customer service in a high-volume buy here pay here dealership. If you thrive in a busy environment and enjoy multitasking, this role is perfect for you!

Responsibilities

• Manage front desk operations, including greeting customers and handling multi-line phone systems with professionalism and courtesy
• Proficiency with office software
• Provide exceptional customer service by responding promptly to inquiries via phone or email and supporting client communication efforts
• Support administrative tasks like proofreading documents, preparing Google docs processing files, and managing correspondence
• Handle clerical responsibilities including filing, photocopying, and maintaining organized records for easy retrieval
• Ensure smooth sales processing, compliance, and customer satisfaction in a demanding environment.
• Ability to multitask between sales, financing, and administrative duties

Requirements

• Proven experience in office management or administrative support roles with strong organizational skills
• Proficiency in Google Workspace (Docs, Sheets, Slides) and productivity software; familiarity with spreadsheets and data entry is essential
• Excellent computer literacy with the ability to learn new software quickly
• Strong typing skills combined with attention to detail for proofreading and document accuracy
• Exceptional phone etiquette and experience managing two-line phone system in a professional setting
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Previous office experience involving customer service, front desk duties, or personal assistant responsibilities preferred
• Effective time management skills to prioritize tasks efficiently in a fast-paced environment
• Willingness to learn dealership‑specific systems and processes quickly

Join us to be part of a vibrant team where your organizational talents will make a real impact! We value proactive individuals who are eager to support our office operations while delivering outstanding service. This paid position offers valuable experience in office administration within a supportive work environment dedicated to growth and excellence.

Pay: From $18.00 per hour

Expected hours: 20.0 – 35.0 per week

Benefits:

• Flexible schedule
• Paid time off

Experience:

• Office administration: 1 year (Required)
• Bookkeeping: 1 year (Required)
• Banking: 1 year (Required)
• Dealership: 2 years (Required)

Language:

• English (Required)
• Spanish (Required)

Location:

• Bradenton, FL 34203 (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Bradenton, FL 34203 (Required)

Work Location: In person