Office Assistant

Job Summary

Position: Office Assistant

Location: Vadodara

Experience: 0 - 3 Years

Industries: Electrical

Responsibilities

• Maintain and manage office petty cash, including recording transactions, preparing vouchers, and submitting periodic reconciliations.
• Coordinate daily activities between the corporate office and factories to ensure timely communication and execution of tasks.
• Follow up regularly with internal departments (Production, Stores, Purchase, Accounts, HR, etc.) for pending work and updates.
• Coordinate with external parties such as vendors, transporters, service providers, customers, and government offices whenever required.
• Maintain office records, files, and important documents in both physical and digital formats.
• Assist in preparing reports, letters, quotations, and other office correspondence.
• Handle courier dispatches, incoming mail, and document movement.
• Arrange meetings, maintain schedules, and assist in organizing company events.
• Monitor office supplies and coordinate procurement of stationery and other office requirements.
• Support Accounts and Administration in routine operational activities.
• Maintain confidentiality of company information and documents.
• Perform any other administrative or coordination duties assigned by the management.
• Familiarity with ERP systems (such as Tally) is desirable.
• Ability to work independently with minimal supervision.

Required Skills

• Good communication and interpersonal skills.
• Proficiency in MS Office (Excel, Word, Outlook).
• Strong follow-up and coordination abilities.
• Basic accounting knowledge and petty cash handling.
• Good organizational and time management skills.
• Ability to multitask and work under deadlines.
• Positive attitude, honesty, and willingness to learn.

Required Qualification

• B.Com/BBA

Key Skills

• ERP systems (such as Tally)
• Production
• Stores
• Purchase
• Accounts
• HR