Office Assistant

We are accepting applications for an Office Assistant who will be responsible for the clerical and record keeping functions of the CANV Kids Development & Family Program operated by the Community Action of Napa Valley. Excellent work habits: punctual, reliable, cooperative and team oriented. The position is full time, 40 hours a week, Monday through Friday.

How to Apply: Please request an application by replying to this post or visit our office at 2521 Old Sonoma Road, Napa, CA 94558.

REQUIREMENTS AND QUALIFICATIONS:

• Knowledge of modern office methods, equipment and procedures
• Knowledge of computerized word processing, WORD and EXCEL
• Ability to file, type and record keeping methods
• Ability to work as a team member
• Ability to work with minimum supervision
• Ability to establish and maintain cooperative workplace relationships
• Ability to interact courteously and tactfully with the public
• Ability to organize work to meet competing priorities
• Ability to Maintain confidentiality of staff and clients
• Ability to communicate in the verbal and written form in both English and Spanish preferred
• Must pass State Criminal Record clearance
• Must possess a valid California Driver License, have access to a vehicle during work hours, maintain liability insurance & good driving record
• Must show proof of a negative TB test within the last 60 days/updated immunization record

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain a filing system which includes food purchase forms, invoices, receipts, shopping lists, worksheets and menus.
• Assist with ordering of food.
• Assist in maintain and completing purchase orders/bills/amex/visa spreadsheet/check request.
• Maintain inventory files/labels
• Maintain adequate supply of office, kitchen, cleaning and paper supplies.
• Greet the public both in person and on the telephone, provide information and take messages.
• Type, file, collate, and shred, distribute and mail program documents as needed.
• Make copies of needed paperwork for the whole program when needed.
• Collect and copy monthly newsletter and distribute to both childcares.
• Keep the Learning Genie Program up-to-date at all times.
• Keep children’s files in the office rotated and shred when hold time frame is up.
• Transport supplies, materials when needed.
• Attend meetings and trainings as required.
• File monthly commodity report with the Food Bank.
• Maintain confidentiality as required by law, CANV Kids DFP and CANV policies.
• Comply with established CANV Kids DFP and CANV procedures.
• Perform other related duties as assigned.

Community Action of Napa Valley (CANV) is a non-profit organization that has served the Napa community since 1965. The agency currently operates a range of programs that provide vital basic services such as food, child care/preschool, meals for seniors and volunteer opportunities.

We look forward to hearing from you soon!

CANV is an equal opportunity Employer

Pay: From $19.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off

Work Location: In person